Payroll Officer

Reporting to: Payroll Manager

Job Purpose

The successful candidate will be responsible for the preparation and processing of the payroll in accordance with company policies, processes and procedures using the appropriate IT payroll systems.

Specific Duties and Responsibilities

• Prepare relevant payroll files for payment of salaries and wages in accordance with country legislation requirements
• Process all payroll related transactions including overtime payments, advances, deductions, Loans, allowances, benefits and leave
• Complete remittance and prepare requisitions and submit for authorization and payment (i.e. NSSF, PAYE, Gratuity, Unions etc.)
• Assist with the gathering of supporting data and information for audits, payroll related reconciliations, and interfaces to ensure that all control accounts are reconciled to the general ledger balances on monthly basis
• Drive coordination between payroll and relevant functions (i.e. HR, Kronos, Canepro, etc.) to ensure proper flow and maintenance of employee data
• Prepare month-end journals, recons, and payroll related reporting e.g. expense claims, overtime, leave balances, head count, analytical review and month end report
• Update issues register at month end and Create GL interfaces for the entity
• Process staff reimbursements and advances and petty cash payments
• Coordinate changes and updates to the payroll master file once approved
• Update payroll master file with accurate information
• Authorize, communicate and coordinate all parameter changes and updates to the payroll master
• Maintenance/Payments of retirees (resignations, death and retirees)
• Handle payroll queries/requests and escalate as required
• Assist the Payroll Manager with day-to-day payroll task planning and special projects

Job Qualification and Experience

• Bachelor’s degree in accounting/finance
• At least 1 year working experience in Accounting or Finance role
• Prior experience in payroll duties will be an added advantage
• Excellent communication skills
• Creative, innovative and team working skills

Terms of Service

The successful candidate will be engaged on a Permanent Contract.

Kilombero Sugar Company Limited is an equal opportunity employer. Women and people with disability are highly encouraged to apply.