The Administration Assistant provides general administrative and secretarial support in day-today functions. You will promote high standard of corporate values through correspondence, telephone and personal contact. You will handle confidential and sensitive issues, which require a high degree of discretion and tact. You will handle records/ document control and maintain all correspondence related to the Manager's office.

Main accountabilities are:

• With clear direction, but acting with considerable independence, performs advanced, diversified and confidential administrative and secretarial support
• Tactfully handles inquires and/ or refer to appropriate personnel/ department.
• Reviews , answer mail and inquiries and determine if executive action is required
• Provides necessary telephone backup coverage, schedule appointments, meetings and travel itineraries, and coordinate related arrangements.
• Takes and transcribes dictation. Draft letters and internal memo's independently. Process, handle, and maintain all types of confidential information.
• Checks all incoming documents and ensure completeness/ accuracy of information provided to fast track approvals, (Invoices/Statement etc)
• Coordinate prompt purchasing of office supplies and stationeries
• Ensure  proper maintenance of all office equipment
• Anticipates and prepares meeting materials, charts, and reports needed
• Establishes & maintains a confidential filling system, categorize & maintain manuals, sensitive correspondence & other source material.

To be successful in this role you will need a relevant tertiary, Trade or Vocational Qualification.

You will have a minimum of 2 years of job-related work experience and a minimum in an administrative/secretarial role. You should be proficient in written and spoken English. You must have excellent communication, organizational and computer skills with strong follow-up and organization skills. Also, it is essential knowledge in handling staff issues, ability to maintain strict confidentiality, negotiation, proactivity, and problem-solving skills.