BACKGROUND:

Amref Health Africa is a non-profit public health organization supporting the Government of Tanzania to address public health issues including maternal and child health, HIV, TB, Malaria, and Nutrition in Tanzania since 1987. Amref Health Africa is funded by The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) through CDC Tanzania, to execute a robust HIV care and treatment clinical cascade Project aiming to accelerate the achievement of the current 95-95-95 goals and the HIV epidemic control in  Tanzania.  The project branded as  Afya  Kamilifu  Project has been implemented in  Tanga and Zanzibar since October 2018. From October 2020 the project will extend to Simiyu Region covering facility-based and community-based HIV care and treatment services from October 2020 in collaboration and guidance from the  Tanzania  Ministry of  Health, Community  Development,  Gender,  Elderly and Children, Zanzibar Ministry of health and President’s Office Regions Authority and Local Government (PORALG). That said, Amref Health Africa -Tanzania is announcing the following positions to be filled for the project:

Position: Administration/Logistic Officer (1)

Location: Bariadi Office (1),

Reports to: Regional Project manager

JOB SUMMARY

The Job holder will be responsible to provide general administrative support, office upkeep and facility management. S/he will be responsible with supporting program logistics and transportation needs

SPECIFIC RESPONSIBILITIES

• Supervise and review quality service delivery of outsourced services including travel and vehicle usage, cleaning and security
• Coordinate the general support services for Amref facilities including tea, photocopying, and messenger service
• Coordinate the letting of Amref facilities including advertising, processing contracts, rent collection and any required follow up
• Maintain an asset register for all Amref fixed assets and project assets. All new assets to registered, tagged with Amref ID number and allocated to respective as per Amref Health Africa assets procedures by using professional way of dispatching items by using way
• Provide a liaison between Amref and key suppliers of office equipment ensuring all necessary service is provided
• Supervise all security operations and systems, making appropriate recommendations where required Security assessment for Amref offices,
• Improve Safety and Security of staff, property and the office Premises
• Amref offices to be registered under OSHA and complied with OSHA regulations
• Services of fire extinguishers as required intervals
• Maintain up to date insurances for all facilities, equipment
• Manage utilities including water and electricity ensuring timely payment to avoid disconnection; appropriate usage as well as alternative supply options
• Oversee building maintenance for all Amref facilities and the construction of any new buildings with the assistance of a Clerk of works
• Maintain all necessary files with regards to general office
• Prepare monthly vehicles maintenance, fuel report which will include details of when, at what KM service performed, spares and cost for spares and shared with Administration
• Coordinate and allocate all vehicle requesting accordingly
• Make sure drivers are all obeying transport rules and procedures as per Amref transport policy by conducting meeting with
• Routing meeting with drivers for coaching and
• Timely submit of monthly fuel payment to

QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in Public Administration, Management and Business Administration
• General administration including facilities management and secretarial knowledge
• Minimum of five (5) years’ experience in similar role, and working at least three years in an NGO/international organization or a donor-funded project
• Excellent computer skills at minimum with Microsoft Office package of Word and Excel,
• Good interpersonal and people management skills with a matured and confident personality
• Experience and competence in supporting the HIV related project
• Experience working with Local Government Authorities and PEPFAR funded project
• Good interpersonal and people management skills-a team player and
• Good command of English and Swahili language will be an added advantage

HOW TO APPLY:-

If you meet the criteria given above and interested in the vacancies, please send an application letter and CV combined in as one document indicating your present employer and position, daytime telephone contact, names and addresses of three referees. Amref will conduct interviews at Mwanza Office for the shortlisted Lake Zone Applicants and at Dar es Salaam Office for other shortlisted applicants. To be considered, your application must be received by 16.30 Hours August 17, 2020. Please mention the job title/vacancy name or use the job title as the subject line when applying for this position, failure to do that your application may not be retrieved. All correspondences should be directed to: Email: jobs.tanzania@amref.org. Direct application through mail or hand delivery will not be accepted.

• Amref Health Africa is an equal opportunity employer and has a non- smoking environment policy; Women and People with disability are encouraged to Apply
• “Amref Health Africa is committed to the principles of safeguarding in workplace and will not tolerate any form of abuse, wherever it occurs or whoever is responsible”
• Amref health Africa –Tanzania regrets that only short-listed candidates will be