Administration Officer MOTT MACDONALD Dodoma, Tanzania
Job Type: Full-Time
Closing Date: 30th October 2023
Location: Dar es Salaam, Tanzania
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Responsible for:

  • Organising travel arrangements (flights, accommodation, etc) for staff and consultants, including liaising with our internal travel agent
  • Preparing and submitting visa applications for staff and consultants
  • Organising second passports/passport renewals for staff
  • Supporting the copying editing, formatting and distribution of project documents
  • Supporting the preparation of project bids and proposals
  • Preparing presentations for internal meetings
  • Maintaining up-to-date project files (paper and electronic using SharePoint)
  • Completing e-Forms and other tasks as required under our internal Business Management System
  • Supporting the financial management of projects, for example by checking consultants’ invoices and staff expense claims

Additionally, the Project Administrator will be required to:

  • Be engaged with the process of continuous improvement and seeking ways of increasing efficiency
  • Demonstrate behaviours which emulate our PRIDE values
  • Accept other tasks and responsibilities which may reasonably be requested by their line manager or the Project Manager / Operations Manager.

 

Candidate Specification

  • Previous experience in a similar role and/or environment
  • Proficient in using MS packages, particularly Word, Excel (for formatting and manipulating data)
  • Full attention to detail and accuracy
  • Flexibility and team working skills
  • Excellent communication and interpersonal skills
  • Ability to plan and organise own work
  • Good numeracy skills
  • Patience and ability to remain calm under pressure

 

Job Profile

Shule Bora aims to improve the quality of pre-primary and primary schools in Tanzania. There are four main outcomes: improving learning outcomes for all children, improving transition rates to secondary schools for girls, ensuring children are safe in and around schools, and helping children with disabilities access quality education.  If successful, Cambridge Education will design and implement Shule Bora in Tanzania over 6 years – March 2021 – March 2027.

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence