This position is located in the Immediate Office of the Registrar of the International Residual Mechanism for Criminal Tribunals (IRMCT), Arusha, Tanzania. The incumbent will work under the supervision of the Chief of Registry, Immediate Office of the Registrar, Arusha Branch.
- Processes handles and maintains records of the correspondence addressed to and from the Registrar and his Immediate Office.
- Maintains up-to-date files both paper and electronic including those of correspondences, rules, regulations and administrative instructions.
- Places and screens phone calls in a discretionary manner.
- Drafts routine correspondence in respect to the activities of the Immediate Office of the Registrar.
- Drafts reports and minutes of meetings. Takes and transcribes dictation on various subject-matters as well as types various documents and correspondence.
- Follow-up on behalf of the Immediate Office of the Registrar with Officers of the Host Country and other Member States in accordance with the instructions received.
- Maintains leave records and prepares monthly attendance reports of the staff of the Immediate Office of the Registrar in Arusha.
- Performs other related administrative duties, as required (e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
- Acts as personal assistant to the Registrar and his immediate staff, when requested.
- Professionalism – Ability to perform a broad range of administrative functions, promptly and with precision. Excellent organizational and follow-up skills. Experience dealing with confidential information/documents. Excellent knowledge of UN office practices/procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
High school diploma or equivalent. A university degree or additional training in Administration, Business Administration or related field would be an added advantage.
Minimum of eight (8) years of experience in administrative services, preferably with senior officials of the United Nations. Relevant experience in a judicial setting is desirable.
English and French are the working languages of the IRMCT. For the post advertised, fluency in oral and written English is required. Working knowledge of French and/or Kiswahili is an advantage.
There may be a technical test followed by a competency-based interview.