Administrative Assistant Job Opportunity at Jane Goodall Institute

About Us

The Jane Goodall Institute (JGI) is a global community conservation organization that advances the vision and work of Dr. Jane Goodall by conserving chimpanzees and inspiring communities to conserve the natural world we all share. We aim to improve the lives of people, animals, and the environment. We strongly believe that everything is connected and everyone can make a difference.

The Jane Goodall Institute Tanzania (JGI-TZ) is a reputable and rapidly expanding non-governmental organization committed to wildlife research, conservation, socio-economic development, and environmental education. Founded in 2001 by Dr. Jane Goodall, DBE, JGI Tanzania, along with its partners, makes a difference through community-centered conservation, chimpanzee research projects, youth environmental education, and the innovative use of science and technology. We work closely with local communities in Tanzania, inspiring hope through the collective power of individual action.

Tanzania career opportunities

The Jane Goodall Institute Tanzania, with funding from the United States Agency for International Development (USAID), is currently seeking to recruit a suitably qualified and competent Tanzanian to fill the following vacant position:

Administrative Assistant

Program: USAID Hope Through Action

Duty Station: Mpanda

Reporting Line: Office In-Charge

Job Summary:

The Administrative Assistant will support the USAID Hope Through Action project by providing administrative and operational assistance to ensure the smooth functioning of the office. The successful candidate will play a key role in facilitating communication, organizing documents, and supporting project activities.

Key Responsibilities & Duties:

• Office Management: Maintain an organized office environment, manage supplies, and oversee equipment maintenance.
• Communication Support: Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Facilitate communication between team members and stakeholders.
• Document Management: Assist in preparing, formatting, and distributing reports, presentations, and other documents. Maintain filing systems and ensure easy access to project documentation.
• Meeting Coordination: Schedule and organize meetings, workshops, and events. Prepare agendas and take minutes, ensuring timely distribution of information.
• Financial Administration: Assist with budgeting and financial reporting, process invoices, and track expenses.
• Travel Coordination: Support travel arrangements for project staff, including itineraries, accommodations, and transportation.
• Project Support: Provide administrative support for project activities, including data entry, scheduling interviews, and managing participant lists.
• Compliance and Reporting: Ensure compliance with USAID and organizational policies, maintaining accurate records for audits and evaluations.
• Perform any other responsibilities as assigned by the employer.

Minimum Job Qualifications and Other Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of two to five years of experience in administrative support or related roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills in both English and Swahili, both written and verbal.
• Demonstrated attention to detail and ability to maintain confidentiality.
• Ability to work collaboratively in a diverse team environment.
• Experience working with USAID or other international organizations.
• Knowledge of financial management practices.
• Familiarity with project management software.

Application Procedure:

All applications should be submitted together with:

• The most recent Curriculum Vitae (CV)/resume.
• A copy of relevant academic certificates & transcripts.
• Testimonials.
• Three names of reputable referees.
• Day-time telephone number or e-mail address.

Administrative Assistant Job Opportunity at Jane Goodall Institute

Send the application to: recruitment@janegoodall.or.tz

Deadline:

Sunday, 17th November 2024 before 5pm.

Equal Opportunity Employer:

JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit, without regard to race, national or tribal origin, religious belief, gender, or marital status. Qualified female applicants are highly encouraged to apply.