The Assistant Administrative Officer is responsible for supporting the Office/Bureau in the implementation of general administrative and resource management tasks. The incumbent assists the Supervisor in all administrative matters addressing day-to-day tasks and contributing to deliver administrative activities. S/he will contribute to establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Assistant Administrative Officer must have a strong knowledge of business administration, financial management and accounting with at least five years of relevant work experience with a bachelor’s degree or equivalent. S/he must possess people management skills and capacity for team building and coordinating training. The selected candidate must have knowledge in UNHCR systems such as ERP cloud, UNHCR Travel system, Workday, and COMPASS with strong facilitation skills. The position also requires from the candidate sound knowledge and experience of United Nations administrative, human resources and financial rules and procedures and UN languages. Professional qualification in accounting and/or finance (CPA/ACCA or equivalent) will be an advantage. Professional experience within the United Nations organization, in particular with UNHCR, for at least one year in the administrative and finance fields combined with good knowledge of Cloud ERP will be an added advantage.
To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
UNHCR is extending its international protection and humanitarian assistance in Tanzania to support the people we serve. These people are mainly refugees from Burundi and Congo who are living in Nyarugusu and Nduta refugee camps located in Kasulu and Kibondo districts in Kigoma region. Population of these two camps make a total about 232,813 people.
Tanzania Operation has 5 offices to streamline the protection work for people we serve. The offices include the Representation Office in Dar es Salaam and the FU in Dodoma. The Representation office stands as UNHCR main office in the country with the main role of leading the UNHCR operations in Tanzania. Other offices are in Kigoma region which include three offices of FO Kibondo, FU Kigoma and FO Kasulu.
The Field Office Kasulu is serving the refugee camp of Nyarugusu which hosts about 135,026 refugees from DR Kongo, Burundi, and other nationalities. Among the important positions in Field Offices is the position of Assistant Admin Officer who is the focal person for all administrative and finance matters of the Field Office. The Assistant Admin Officer establishes and maintain efficient administrative and finance services to support the office operation. He/she acts as advisor to the Head of Office, with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent directly supervises general service staff in Administration, Finance, and ICT of the Field Office.
The Field Office Kasulu is under staffing to meet the required activities. The Office is operating with only National Staff at General Service levels. In this context, the Tanzania Operation is arranging to enhance the capacity of the Field Office Kasulu by employing one additional staff in the position of Assistant Administrative Officer who will work under the supervision of the Head of the Field Office and report functionally to the Senior Administrative Officer in Dar es Salaam. This initiative will enhance proper administrative and financial management of the Field Office.
https://icsc.un.org/Home/SalaryScales
This position requires Functional Clearance