Overview

Title: Assistant Facilities Supervisor
Category:Support Staff
Reports to: Facilities Supervisor
Department: Facilities and Maintenance
Statement of Values

All members of the IST community are:
(a) Responsible – We act responsibly, positively and constructively towards ourselves and other
people. We learn from our mistakes and accept the consequences of our actions.
(b) Inquiring – We show curiosity, perseverance and open-mindedness in seeking to understand and
solve problems. We persevere in the face of difficulties and we embrace the learning that comes
through failure as well as the joy of success.
(c) Compassionate – We empathize with others and act with care, kindness and courage. In our
interactions, we behave with patience, generosity and integrity.
(d) Balanced – We believe in a broad education for our students, seeing the value of participation in a
curriculum.
(e) Diverse – We treasure the diversity within the IST community, using the rich opportunities for
deeper understanding that come from our differences.

IST Strategic Plan
Our Strategic Plan is in place to help our community align efforts to better reach our school’s mission, vision and values. This plan is focused on three aims.

Personalized Learning:
(a) Ensure alignment between the written, taught and assessed curriculum
(b) Implement a strong, multi-tiered system of support to students, consistent with IST’s common understanding of inclusion
(c) Improve our ability to offer a balanced program with opportunities for excellence in academics, the arts and athletics
(d) Provide exemplary transition programs between campuses and other institutions of learning
(e) Ensure reporting models support effective partnerships with parents and their child’s learning
(f) Develop a strong internal professional learning community to embed successful professional learning experiences
(g) Ensure IST students’ appropriate use of technology supports their learning
Engaged Community:
(a) Improve IST’s local, global and international reputation
(b) Provide opportunities for IST students and faculty to connect with local and global experts
(c) Develop partnerships within the local community to improve student experiences
(d) Improve processes and systems to improve communication within the IST community
(e) Build reciprocal structures to connect alumni with current student
(f) Establish sustainable and supportive relationships with government ministries
(g) Promote positive school spirit within and across campuses
Ensured Sustainability:
(a) Review the master site plan to ensure school facilities support learning experiences
(b) Maintain fiscal discipline and transparency within IST community
(c) Develop the school’s capacity to recruit/retain excellent employees
(d) Lessen IST’s environmental footprint
(e) Align governing models with best practice

Summary of the Role

The objective of the Assistant Facilities Supervisor is to create buildings and facilities that are safe, environmentally conscious, inspiring and that match our philosophy of teaching and learning while strengthening the customer service focus of the school’s operations. Reporting to the Facilities Supervisor, the Assistant Facilities supervisor will work with a team of artisans who will report to him/her.

Preferred Qualifications and Experience

(a) Experience: 5+ years’ experience in facilities management;
(b) Must have a Bachelor’s Degree in Property and Facilities Management.

Professional Competencies:

(a) Excellent communication skills in spoken and written form
(b) Sound decision making, solutions focused,
(c) Knowledge of child protection and health and safety
(d) Strong customer service skills
(e) Willingness and ability to work collaborate effectively with colleagues
(f) Highly effective relationship developer with a variety of stakeholders
(g) Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed;
(h) Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred
(i) Strong literacy in Google Suite.

Personal Attributes:

(a) Collaborative team player, empathetic listener
(b) Integrity and confidentiality
(c) Intercultural awareness, creative, persuasive
(d) Flexible and capable of managing growth and instilling high standards
(e) Adept in multilingual settings, spirited, pioneering, professional and nurturing

Responsibilities

The primary responsibilities for the Assistant Facilities Supervisor will be:

Professional Responsibilities:
(a) Liaise with the Facilities Supervisor and notify them of areas in need of attention.
(b) To prioritize work and to identify, diagnose and solve problems before they affect the operation of the school.
(c) Plan and allocate time slots effectively to minimise overtime and extra duties allocated after working hours.
(d) Conduct inspection on daily basis to ensure that all areas of the school are cleaned to a satisfactory standard and daily cleaning logs are completed for each work section.
(e) To maintain a flexible daily cleaning schedule of all internal areas of the school.
(f) Ensure that identified key areas of the school receive priority in the schedule.
(g) Participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
(h) Consult with the Facilities Supervisor and Principals in order to identify times when curriculum areas are unused.
(i) Maintain cleaning staff attendance logs and timesheets for submission to Facilities/Site Supervisor.
(j) Liaise with the Facilities Supervisor/Principal and review the weekly school calendar to identify lettings and school events.
(k) Ensure that maintenance policies/procedures are followed by each school staff i.e. recording all maintenance work on the help desk.
(l) Support the school in overall maintenance of its facilities.
(m) Motivate and resolves concerns, conflicts, and problems of the staff reporting to you ensuring that services are provided in a professional and safe manner bearing in mind the policies and procedures set for by the HR department.
(n) Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement.
(o) Organize and review preventative maintenance and safety inspection programs set for the facilities and equipment set by the Site/Facilities Supervisor.
(p) Monitor expenditures; prepare cost estimates; submit justifications for equipment; monitor budget expenditures.
(q) Provide information to the staff and management; investigate complaints and recommend corrective action as necessary to resolve complaints.
(r) Identify formal and informal training needs for all cleaning/gardening staff
Perform any other duties as designated by the Facilities Supervisor

Particulars of the Search

Prospective applicants should be based in Tanzania and need to formally apply. Applicants should submit a letter (in English) describing her/his fit and interest in the position along with an up-to-date curriculum vitae which includes the names, addresses and contact details of three (3) referees.
Applications and enquiries should be directed to staffrecruitment@istafrica.com before close of business on Friday, 16 March 2019.