Assistant Procurement Officer

Department: Operations

Reports to: Procurement Officer

Technical: NA

Location: Medical Teams – Kasulu

Workdays & Hours: Monday-Sunday, 40-45 hours/week as per duty roster. May include weekends, shifts and public holidays 

SupervisesDirect: NA

Technical: NA 

Medical Teams International Calling: 

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY

Responsible for assisting procurement of goods, transport, subcontracted works and services at the country level.

JOB RESPONSIBILITIES

• Assist in all procurement of goods, transport, subcontracted works and services at the country level.
• Ensure all procurement process in accordance with MTI and donor policies and procedures, in a transparent, accountable, efficient, timely and cost-effective manner, negotiating prices and proposing new suppliers to be validated.
• Liaise with the Logistics officer in planning of transportation for goods and services procured country level & International level.
• Submit and collect quotations and tenders following MTI and donor policies.
• Assist in tracking vendor contracts and work closely with user departments to ensure effective and efficient implementation; support timely vendor payment by submitting all required documentation in accordance with schedules.
• Ensure all procurements documents are completed and filed appropriately.
• Ensure that local market surveys are regularly conducted to gain a full knowledge of the availability and price of local items.
• Ensure the procurement and disposal of commodities are in line with applicable licenses and are properly documented.
• Receive invoices and prepare payment vouchers and submit to finance.
• Assist with the provision of guidance to colleagues on procurement matters.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned.

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in Procurement & Logistics, Supply Chain Management, Business Administration, Public Administration or related field is required.
• Professional certification is required.

EXPERIENCE

• 4 years of procurement and logistics experience, inclusive of 1 year of supervisor experience is required.
• Experience with donor (UN, USAID, etc.) asset and procurement specific procedures is an added advantage.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• In-depth knowledge of global supply chain management including procurement, tendering, contracting, clearance, transport, warehousing, distribution, fleet management and asset management.
• In-depth knowledge of ERP systems

SKILLS

• Highly skilled at using ERP systems to manage inventory logistics.
• Strong interpersonal, influencing and negotiation skills.
• Skilled in managing a budget
• Skilled in training and leading a team
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English.

ABILITIES

• Ability to act with integrity and ensure security and appropriate use of assets,
• Keen interest to mentor others
• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy.
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS                                                                                                                                                                                                                      

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Application Procedure: 

• All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work related referee to: recruitmenttz@medicalteams.org
• Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
• Indicate clearly the position applied for in the subject line” Assistant Procurement Officer
• Application Deadline: 12^th of April 2023 at 1700HRS. Only the shortlisted candidates will be contacted for the interview. (Open for 7days only)

Female applicants are strongly encouraged to apply. Medical Teams is an equal opportunity employer and committed to having a diverse workforce

Warning:

Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked of any payment, please contact recruitmenttz@medicalteams.org