The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

This role will provide technical guidance and support towards key Country HR processes in accordance with Plan’s HR principles, policies, best practices, and standards.

Dimensions of the Role

The position holder reports to the HR Specialist, does not approve budgets and payments but may be required to make plans that involve use of finances allocated to the HR department.  Has no direct report and will be working directly and indirectly with the external HR stakeholders in staff relations matters.

Accountabilities

• Effective coordination of country HR processes ensuring timely staff recruitments, job profiling, staff induction, staff transfers and separations, labour relations, performance management, remuneration surveys, employee surveys, leave management etc in line with organisational policies, standards and contemporary HR practices.
• Timely preparation of quality HR correspondences and packages relating to staff recruitment, contract terminations, promotions, transfers, salary adjustments, employee requests, background checks and separations in line with Plan policies and standards.
• Recruit right candidates for the right positions at the right time using non discriminatory recruitment processes taking cognizance of Plan’s commitment to child protection, diversity and inclusion.
• Responsible for managing staff data in the HRIS including staff hiring, data update, orientation and troubleshooting system issues.
• Conduct periodic reviews country employee database in HRIS and staff file records for completeness.
• Provide periodic support to the emergency team specifically on recruitments, contracts, disciplinary, performance processes and orientation of key policies and guidelines.
• In consultation with HR Specialist identify staff learning gaps and based on individual accountability plans & changing circumstances to facilitate planning of appropriate staff capacity enhancement programs and assist in delivering learning where possible.
• Facilitate effective leave planning, monitoring and management purposes in line with the HR Policy Manual provisions while reviewing leave schedules/reports for completeness & adherence to plans.
• Provide support in HR budget preparation and monitoring of related expenses.
• Prepare quality HR quarterly and year end reports within stipulated time frames for review by Human Resource Manager.
• Work closely with Medical insurance while acting as a focal point to ensure staffs are getting the required services in line with the policy.
• Promotes and abides by Plan policies and procedures including but not limited to child protection, code of conduct and mandatory reporting responsibilities.
• Provide support in identifying and addressing HR risks, clarify policies and provision of general support to staff in relation to bank loans, Pension fund, WCF etc

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

• Medium contact with line management and staff
• Medium contact with service providers such as medical providers, banks, pension funds, WCF, recruitment agencies                

Technical expertise, skills, and knowledge

Essential

• A degree in Human Resource Management, Administration or Social Sciences
• Good understanding and application of  country labour laws
• Good thematic knowledge in the field of human resources
• Excellent communication, analytical, problem-solving skills facilitation and influencing skills
• High degree of confidentiality and integrity
• Strong planning and organizational skills
• Proficiency in MS office tools