BACKGROUND

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence-based

The Keeping Adolescent Girls in School (KAGIS) project is a 5-year Global Affairs Canada’s (GAC’s) funded project, aiming at addressing key barriers inhibiting adolescent girls from realizing their right to safe, quality and gender-responsive education, with a particular focus on their unique needs and barriers associated with participation in primary and lower-secondary school. The project’s Ultimate Outcome, ‘Adolescent girls realize their rights to safe, quality, gender-responsive education’, will be achieved by employing a three-pronged, rights-based, gender-transformative approach to tackle demand- and supply-side barriers, while strengthening local level governance and building improved linkages between education, health and child protection systems

ROLE PURPOSE

The role is operational level for the Keeping Adolescent Girls in School (KAGIS) Project, it will focus on the implementation of the day to day transport activities to ensure timely programme delivery, to provide transportation services to Plan KAGIS staff in a safe, courteous and timely manner to enable the programme effectively carry out its operational plan.

Dimensions of the Role

• Ensure vehicle is fit for purpose to deliver the projects and is actively managed
• Staff and material transportation
• Ensure fully compliance with the regulations, policies and procedures
• Maintain updated and accurate vehicle records
• Provides clerical duties for implementation of the programme

 

ACCOUNTABILITIES

Key Result Area (KRA) 1: Ensure vehicle is fit for purpose to deliver the projects and is actively managed:

• Ensure vehicle is always in good usable condition, well maintained and cleaned vehicle
• All time maintenance of vehicle in mechanically and technically good usable condition, well maintained vehicle, daily vehicle checking before use;
• Timely processing of service and maintenance request; and
• Maintaining vehicle operating books.

KRA 2:  Ensure fully compliance with the regulations, policies and procedures:

• Abide to the required country regulations to avoid unnecessary problem with the law enforcers, updated the administration assistant with vehicle insurance status, safety week stickers and all time valid driving license.
• Adherence to Plan policies and standard operating procedures, laws and regulations

KRA 3: Maintain updated and accurate vehicle records:

• Manage well and updated vehicle records, submit vehicle monthly reports, logbook, trips, and fuel records to the administration assistant.

KRA 4: Provides clerical duties for implementation of the programme:

• Support smooth and quick dispatch and delivery of documents between Plan and other stakeholders;

KRA 5: Staff and material transportation:

• Responsible for staff, visitors and materials safe and timely transportation to the required destination

Security and Upholding Plan Values

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.

• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.

• Be champion of Plan values
• Handles constructive criticism and learns from it
• Shows respect for and sensitivity to protected characteristics, cultural and religious differences
• Ensure compliance to COVID-19 and other outbreaks safety measures

 

Compliance to Global Polices

• Ensures that Plan International’s global policies for safeguarding children and young people and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

 

Key relationships

The post holder will be required to maintain effective working relationship with the Programme Unit administration assistant, procurement and logistics coordinator, programme staff, garages and partners.

Technical expertise, skills and knowledge

Knowledge

• Class C drivers licence plus valid defensive driving certificate
• A minimum of ordinary level secondary school education certificate
• Fluent in Swahili, ability to read, write and speak English
• A minimum of five years of experience in vehicle maintenance and driving
• Previous experience working in an international organisation

Skills

• Basic mechanic and auto repair skills
• Communication skills
• Interpersonal skills
• Computer skills

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

Physical Environment

• Working environment will include both typical office environment and field environment
• The position requires regular field travels, at least 70% of the officer’s work

Level of contact with children

Mid contact: Occasional interaction with children during reflection meetings, evaluations, and research