It is the primary objective of the Executive Assistant to provide various administrative, project management, and organization support to the MD ensuring timely execution and follow ups as required. This is a key strategic position for highly motivated candidates only as they will work closely with MD on all matters involving the management of a bank.

This position is primarily responsible to assist the MD by providing comprehensive governance, company secretary, management, administrative and communications support. The responsibilities could be expanded with that of a Company Secretary depend on the candidate.

The principal responsibilities are to:

·         Support the MD regarding activities related to the management of human, financial and material resources;

·         Provide project management oversight support for ongoing projects;

·         Assist the MD with the organization and follow-up of meetings and appointments, travel;

·         Gather data, build and/or maintain Excel-based files, prepare correspondence, meeting minutes, and reports;

·         Contribute to the development and preservation of a collaborative team environment with all EFC personnel;

·         Implement and manage a practical, efficient and functional document filing and management system;

·         Perform general office administrative tasks related to greeting of visitors, word processing and document management.

Other tasks and responsibilities that will enable the fulfillment of the above noted responsibilities include:

·         Maintaining the office diary for the MD and ensuring important meetings/activities are logged and reminders provided;

·         Organizing various meetings (i.e. Shareholder, Board, Management etc.) and attending to record minutes as required;

·         Performing administrative tasks related to the processing and distribution of mail and phone calls, drafting and editing of documents, minutes, compiling of data and producing various reports as required;

·         Ensuring efficient document management and updating of files (i.e. opening, closing, classification, access control, circulation, filing, etc.) in respect of EFC policies and standards;

·         Maintaining confidentiality and ensuring confidential files, documents and information is properly preserved and secured;

·         Supporting various operations related to the correct operation of the computer system and of the security of the premises, equipment and valuables;

·         Ensuring all communication to and from the MD are attended to on time and all concerns by staff are brought to his/her attention in a timely manner;

·         Ensuring the prudent use of systems and tools by the resources of the institution and making recommendations to improve the efficiency of the operational processes;

·         Establishing and coordinating the implementation of company administrative polices;

·         Performance of any other related duties and responsibilities as assigned by the MD.

 Qualifications & Requirements (i.e. education, skills and experience)

The Executive Assistant requires good practical knowledge of executive administrative and governance / company secretarial support functions in the financial services sector. In this regard, specific qualifications and requirements include:

·         Master’s Degree preferably Law or in Business studies;

·         Preferably experience in dealing with Board Members and /or stakeholders;

·         Three years relevant experience;

·         Excellent planning, organisational, problem solving and report writing skills;

·         Ability to manage multiple priorities and deadlines;

·         Excellent interpersonal skills in a cross-cultural environment;

·         Exceptional written and verbal communication skills;

·         Strong computer skills (Word, Excel, PowerPoint, database, etc.).

·         Able to work with deadlines and flexible working hours if required;