Finance Assistant

Reports to: Finance Coordinator

Job Identification: 17753

Job Category: Finance

Duration and type of contract: 8 months

Location: Kibondo, Tanzania (with frequent travels to the refugee camps)

Travel: 20%

Project number: TZFM2501/TZFM2502

Responsibilities

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines.
• Assist with the implementation of the support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents (Naming/Numbering, Stamping, Filling…).
• Promote and share ideas for improvement of the support function.
• Provide anti-corruption, transparency and cost efficiency focus in all processes.
• Follow cash advances and their purposes and ensure value for money when verifying accountabilities and also ensure that accountabilities are prompt and cleared before reports.
• Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
• Verify that vouchers and supporting documents meet NRC standards before payment.
• Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.

Specific responsibilities

• Make all payments including field payments to beneficiaries or incentive staff, after approval by the line manager, and after compiling and verifying the accuracy of necessary documents.
• Provide cash advances to staff when duly approved.
• Record all cash movements and undertake daily/Weekly/Monthly cash count.
• Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs against checklist.
• Voucher preparation, signing voucher on requester, verifier, authorizer, writing cheques signing it on two account signatories.
• Prepare documents for 1560 & other accounts clearance.
• Maintain accurate financial and accounting files and transactions.
• Maintain proper filling system for all financial and accounting documents.
• Assist in preparation of monthly closing report
• Other assignment assigned by supervisor.

Critical interfaces

• Education, Shelter and WASH program staff
• Logistics and HR/Admin teams

Scale and scope of position

• Staff: N/A
• Stakeholders: Bank and other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies.
• Budgets: All TZ budgets
• Information: Agresso, Intranet, NRC Workplace
• Legal or compliance: National fiscal laws, taxation laws, etc.

Qualifications

1. Professional competencies

• University degree in Finance/Accounting or any other related field.
• Experience from working as a Finance Officer or Assistant in a humanitarian/iNGO
• Documented results related to the position’s responsibilities
• Fluency in English, oral and written
• Participate in appropriate professional development of project portfolio.
• At all times in and outside work adhere to NRC Code of Conduct.

Context/ Specific skills, knowledge and experience

• Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
• Experience in community mobilization
• Knowledge of Kirundi.
• High-level competency in computer skills (Microsoft Office applications)

2. Behavioural competencies (max 6)

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment
• Managing resources to optimize results

Performance Management: The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: The Job Description, The performance management system, The Mid-term/End-of-trial Period Performance Review, The End-term Performance Review Template, The NRC Competency Framework

Qualified female candidates are encouraged to apply