Job Summary

• Job holders will assist accounts payable team in preparation and processing bank vendors’ payments
• The jobholder also maintains the Head Office creditors’ payments (accounts payable) and the Bank’s fixed assets system.
• Work closely with the Financial controller and provide support during auditing exercise

Job Purpose.

• Job holders will assist accounts payable team in preparation and processing bank vendors’ payments
• The jobholder also maintains the Head Office creditors’ payments (accounts payable) and the Bank’s fixed assets system.
• Work closely with the Financial controller and provide support during auditing exercise

Key Responsibilities:

Reporting

• Maintain sound control and process flow of the vendors’ invoice processing under accounts payable.
• Daily receiving and recording of the vendors’ invoices for payments
• Processing and scanning of the invoices for the vendor payment process daily through KOFAX.
• Follow up on the status of the unapproved invoices in the system and advice financial controller on the issues on cockpit.
• Preparing and processing cash advances for branch managers on monthly basis
• Preparing and processing cash advances to staff other than branch managers as and when requested
• Preparing and processing the Brains vouchers for the vendors’ cash payments
• Preparing telegraphic transfers (TT) for the vendors’ payments outside Absa bank Tanzania
• Preparing the funding entries and updating BSS team
• Monthly preparation of the amortisation entries for prepaid expenses
• Preparing monthly accruals journals for major costs (every week 2)
• Periodical review of the cost accruals against actual costs booked in a month
• Assisting financial controller in month end closing process
• Work closely with CRES and assist in processing all fixed assets related items
• Perform GL accounts reconciliations for the payments control account (Brains and SAP as per AOR requirements
• Any other duties as directed by the line manager

Skills required undertaking the role:

• Understanding of short, medium- and long-term strategies, goals and objectives
• Understanding of Governance and controls
• An Appreciation of the external economic, political, legal and regulatory environment and their impact to the business.

Risk and Control Objective:

• Manage risk and control effectively by applying applicable risk frameworks and embedding a positive risk culture
• Understanding of own role in the end to end processes in which you play a part, including applicable risks and controls.
• Adhere to Absa’s policies and procedures applicable to own role, demonstrating sound judgment and responsible risk management.
• Report all risk events / incidents / issues using the defined process for your business area and help to understand why these happened and how to prevent them in future.
•  Proactively look for ways to improve the control environment by considering what could go wrong in the processes you operate and how errors could be prevented.
• All mandatory training completed to deadline All mandatory training completed to deadline

Product knowledge

• Good knowledge of the bank’s products
• Fair knowledge of the system operations - Brains

Specific requirements 

• Basic university education,

Training required

• Product / Service knowledge
• Stakeholders management
• Vendors SLA agreements

Skills required to undertake the role

• Strong analytical skills
• Interpersonal skills – Time & stakeholders’ management
• PC skills
• Ability to work to tight deadlines without compromising accuracy

Personal Attributes

• Team player
• Analysis and judgement
• Proactive
• Information gathering
• Thoroughness
• Business awareness
• Persuasive
• Good communication, report writing and presentation skills.
• Quality conscious
• Adaptability

Skills Required

• Strong analytical skills
• Interpersonal skills
• PC skills
• Ability to work to tight deadlines without compromising accuracy

Absa Values

Absa’s Values and Behaviours represent the set of standards which governs the actions of all of us who work for the bank and against which the performance of every one of us in Absa are being assessed and rewarded:

• I drive high performance to achieve sustainable results
• I’m obsessed with customer
• I have an African heartbeat
• I believe our people are our strengths