ORGANIZATIONAL BACKGROUND 

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on  women and girls. CARE Tanzania is part of CARE International, with the vision to seek a world of hope, tolerance, and social  justice, where poverty has been overcome and people live in dignity and security. CARE International is a global force and a  partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable  commitment to the dignity of people. CARE Tanzania and partners contribute to the empowerment of the most marginalized  and vulnerable rural women and girls to exercise their rights. 

PROJECT BACKGROUND 

Her Resilience, Our Planet project funded by Global Affairs Canada (GAC) aims to increase the socio-economic empowerment  of women and female youth in gender responsive and ecosystem-sensitive agricultural sectors in five districts of two SAGCOT’s  geographic priority clusters: Ihemi cluster (Iringa, Kilolo, Mufindi and Wanging’ombe districts) and Mbarali cluster (Mbarali  district). 

The 6-year Her Resilience, Our Planet (HROP) project will enhance the adoption of gender-responsive Climate-Smart  Agriculture systems, biodiversity protective food systems for nature, and positive climate change adaptation by food insecure communities, especially women and youth. The project strives to increase the utilization of gender-responsive, Climate-Smart,  and nature-positive agricultural business development resources and services by food insecure communities and enhance  leadership and participation of women and female youth in the processes leading to gender-responsive, climate and nature informed policies, strategies, plans, and budgets in SAGCOT area. 

The project will be implemented by a consortium of six organizations: CARE, WWF and four local implementing partners:  SAGCOT Centre Ltd (SCL), Tanzania Gender Networking Program (TGNP), Shahidi Wa Maji (SwM) and Conservation Farming  Unit Tanzania (CFU-Tanzania) offering decades of experience in women’s leadership, climate change adaptation and  ecosystem conservation. This project will also harness learning from 15 years of joint programming by the CARE-WWF Alliance. 

CARE Tanzania seeks to recruit dynamic qualified Tanzanians to fill five (9) positions for the anticipated Her Resilience, Our  Planet project funded by Global Affairs Canada (GAC) based in Iringa. 

POSITION TITLE: Grants and Finance Coordinator

REPORTS TO: Award and Sub-award Manager

LOCATION: Iringa 

JOB SUMMARY

The role of Grant and Finance Coordinator will be responsible for the day-to-day management of the assigned projects at Iringa Sub office in line with CARE International policies and guidelines as well as donor policies and guidelines. The critical role of the position is to ensure compliance with CARE Financial and Donor regulations on grants and budgetary requirements, ensuring accuracy and timely submission of financial reports and bills to donors. The Capacity building officer will ensure partner organization management capacity is enhanced, adequate management of sub grants and partner’s financial agreements.

The Grant and Finance Coordinator will timely provide periodic analytical financial reports to Budget Holder on grants and partner expenditures, inform and advise the management on the financial performance of the grant.

RESPONSIBILITIES AND TASKS

• Ensure compliance with Donor’s requirements as stipulated in agreements and contracts and CARE international policies.
• Ensuring that CARE Staff and Partners fully understand and follow best practice in managing grants.
• Ensuring that Donor specific requirements the project are fully understood and the implications for how grants and sub grants are managed are known by CARE staff and partner’s staff.
• Monitoring compliance with best practice (including carrying out monitoring visits to partners and monitoring reporting information) and taking assertive corrective action as required, reporting any difficulties to the appropriate accountable manager.
• Keeping up to date with changes and new developments in relevant CARE International policies and procedures on Grants and Contract Management and proactively ensure relevant staff and partners are made aware and familiarized with changes and new developments.
• Compile and review required documents for Donor approved budget revisions each time there is an amendment to the award budget and submit to SSC, ensure alignment with the project, and approve for submission.
• Maintain of Grants and Contract Information Management
• Enforce the filing system and data base as per CARE Tanzania procedures manual, ensure documents are maintained in line.
• Conduct (continuing refresher) training to CARE and partner staff to ensure all award terms and conditions are understood and implemented properly.
• Support in implementation of Capacity building plan for improvement of partners’ performance in financial management and compliance on DONOR and CARE policies.
• Ensure compliance is achieved in selection, engagement, monitoring and close out of sub agreements and will be responsible for.
• Liaising with CARE Program Coordinators and project Managers to understand projects implementation plans and potential partnering requirements.
• Ensuring that assessments of organizational capacity and due diligence have been carried out for all DMDP project partners, reviewed and approved by the DMC.
• Develop and implement organizational capacity building plan of the selected partners during the life of the Partner Agreement.
• Maintain a sub grants tracker for funds disbursed and liquidations received. An aging analysis of the remaining funds should be prepared monthly.
• Prepare Partner monitoring plan and share with the Senior BGCM and program coordinator for review and compile issues identified during monitoring and ensure corrective action is taken on issued identified.
• Ensure proposed modifications on Partner are timely completed prepared partner agreement modification including budget details as initiated by PC/PM and submit to PC for discussion with partners and further processes.
• Coordinate preparation of financial analysis and submission of financial reports to project leads, donors, and other stakeholders.
• Ensure projects financial reports are timely prepared reviewed before submission to the donor and act on any feedback from the donor on the submitted financial report.
• Provide Project with detailed Monthly Expenditure Reports and initiate BVA discussions with the project manager, act on recommendations to address noted spending variations.
• Review grants and contracts Payable/Receivable balances for the project and ensure timely follow up with the donor on anticipated funding for the project.
• Review proposed budget amendments submitted by project manager/coordinator and prepare budget modification for submission to Management team for approval, Once approval and submission to Donor.
• Support preparation of budgets and financial forecasts for grants proposals and ensure budgeting and financial forecasts are done accurately and in compliance with CARE policies and Donor requirements and ensure accurate and reasonable rates are consistently applied during budget development and budget assumptions are clearly defined in determining activities costs, operations costs and other charges including SPC.
• Submit the approved modification with required DAB adjustments for uploading to PS to SSC and ensure all the changes are communicated to responsible officers.
• Review Sub award modifications and DAB to ensure alignment with the approved grants and codes and submit to SSC and inform relevant staff once modification s is completed.  
• Support the Accounts Coordinator on month end closure process, prepare of accruals and payroll journals.
• Act as a backup Finance Analysts for the CO in the absence of the CO Finance Analyst.
• Support the Finance Analysis on facilitation of AP payments with SSC, recording of AR transactions in the system, bank charges and review reconciling items with SSC.
• Support the Accounts Coordinator in the review of the trial balance and ensure action is taken on outstanding issues identified during the review.
• Perform other duties as assigned by his/her supervisor.

EDUCATION QUALIFICATIONS

• A Minimum of a bachelor’s degree in accounting /finance management and a full professional qualification such as ACCA, CPA, CIMA, ICSA etc. or its equivalent as a' MUST'
• Master’s degree in a relevant qualification like accounting, Finance or an MBA (Focus on Finance or accounting) is added advantage.

EXPERIENCE AND SKILLS

• At least 5 years’ experience in grants, sub grants and budget management at similar level,
• Knowledge and experience with accounting software packages.

TECHNICAL COMPETENCIES

• Proficiency in Microsoft Office
• Experience in using accounting applications, Knowledge of People Soft software will of high advantage.
• Fluency in English and Kiswahili language (Verbal and written)
• Knowledge of Key donor’s regulations, compliances and reporting standards
• Strong financial analysis and budgeting skills

MODE OF APPLICATIONS: 

Only a letter of application and updated CV including names of at least 3 reputable referees from previous jobs (preferable line  Managers) with reliable contacts should be sent by email to Human Resources Department  TZAHumanResourcesDepartment@care.org by CoB, 25th June 2024 at 1700hrs. The applicants should clearly state the  Job title applied for in the subject line of the email. Only shortlisted applicants will be contacted. 

CARE is an equal opportunity employer promoting gender, equity and diversity. Female and people with disability candidates are  strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and vulnerable adults  from abuse.