Grants Finance Officer
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
Budget Management and Monitoring (40%)
- Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
- Provide lead in budgetary control to ensure that activities are implemented within approved budget
- Lead in the preparation and revision of budgets and implement budgetary management strategies.
- Perform Monthly financial analysis and share with project management for decision making.
End Results
- All project expenses are allowable, reasonable and allocable
- No disallowed costs
- No overspending or underspending
- Budget revisions done timely
- Timely and accurate decision making by project management based on the financial report
Financial Management (25%)
- Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
- Coordinate and facilitate Project Visits for review of ongoing constructions, ongoing seminars and verification of delivered items to beneficiaries prior to payment.
- Provision of technical assistance and awareness to project staff on all financial related issues.
- Maintain the project assets and have an updated asset register as per the donor and WV regulations.
End Results
- Compliance with Donor and WV Guidelines
Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)
End Results
- Zero tolerance to fraud is adhered to
Ensure that project procurements are done on timely basis and as per WV policies (10%)
End Results
- Procurement done on timely manner as per the procurement plan.
Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines. (5%)
End Results
- Salary Reconciliations done on monthly basis.
Provide timely responses on project financial related matters (5%)
End Results
- Financial Issues are resolved on time
Facilitate annual project audits & monitor implementation of audit recommendations (5%)
End Results
- Successful audits and no disallowed costs
Knowledge/Qualifications for the Role
Required Professional Experience
- Minimum of five years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
- Minimum three years of experience from an international NGO experience is preferred.
- Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
- Advanced computer skills in MS Office programs, particularly Excel
- Prior staff supervisory experience and strong organizational skills are desired
- Excellent oral and written English skills.
Required Education, training, license, registration, and certification.
- Bachelor's degree in Accounting/Finance/Equivalent.
- Professional qualification in accountancy such as ACCA or CPA is an added advantage
Preferred Knowledge and Qualifications
- Demonstrated ability in supervision
- Experience in managing donor funds
- Working knowledge of international donor funded projects/Other grants operations, finance services and practices
- Good planning and organizational skills
- Tact and diplomacy in dealing with staff-related to work environment needs
- Ability to maintain effective working relationships with all levels of staff and public
- Experience working with an international organization will be an added advantage
- Excellent computer skills in Excel & Sun-systems accounting software.
Key Working Relationships
The following is a list of key working relationships and their purpose:
- Grants Finance Manager SO: For technical support on grants compliance and donor regulations (As and when needed)
- Grants Finance Manager NO: For technical support on grants compliance and donor regulations (As and when required)
- Project Coordinator: This is the first line manager for administration guidance and project management
- Cluster Senior Finance Administration Officer: This is a co-worker at the cluster level making it possible to coordinate the payment and financial issues (Daily basis)
Core Competencies
- Be Safe and Resilient
- Deliver Results
- Build Relationships
- Be Accountable
- Learn and Develop
- Improve and Innovate
- Partner and Collaborate
- Embrace Change
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Applicant Types Accepted: Local Applicants Only