Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: HUMAN RESOURCES COORDINATOR ASSISTANT 

Direct Reports: HUMAN RESOURCES COORDINATOR

Location: Dar es Salaam

MAIN PURPOSE

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the Personel Administration Manager's supervision.

ACCOUNTABILITIES

• Following the HR Coordinator  instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
• Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
• Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
• Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
• Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
• Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
• Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
• Follow-up cost of living on a regular basis.
• Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
• Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
• Supervise project budget execution in order to detect deviations and recommend corrections.

Minimum Educational Qualification:

• Essential – Diploma / degree in Human Resources, or Business Administration.

Experience: 

• Essential: working experience of at least two years in relevant jobs.
• Knowledge of Tanzania Labour Law in depth and capable to implement it, with practical experience.
• Desirable experience with MSF or other NGOs in developing countries.

Languages:

• Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:

•  Essential computer literacy (word, excel, power point and digital media)
•   Detail-oriented, team spirit, verbal communication skills, organisational skills, flexibility, stress and time management
•    Strategical thinking, results and quality orientation, planning and organization, initiative and innovation
•    Adhesion to MSF principles and MSF charter
•    Taste to work and evolve with international and diverse team members

APPLICATION DETAILS

All interested candidates shall submit their motivation letter,  CV and copy of relevant professional certificates not later than Sunday   November  13^th 2022 at 4.00 pm. Please quote the job title on the email subject “HUMAN RESOURCES COORDINATOR ASSISTANT”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org

The applications can also be submitted at MSF offices situated at Mikocheni B, Daima street House no 16 Dar es Salaam,  or in Nduta Refugees Camp, Kibondo District or MSF Guest House Kibondo or  Navikubo Executive Lodge & Retaurant P.o.Box 97 Liwale Lindi.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-Tanzania-HrManager@geneva.msf.org

Only short-listed candidates will be contacted.