Department: Operations

Reports to (position): Manager Human Resources and Administration

Location(s): Medical Teams – Kasulu, Kigoma.

Workdays & Hours: Monday-Friday, 40-48 hours/week, occasional weekends and public holidays

Travel: Possible travel to field locations

Supervises: Admin Assistants

Calling:  

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY​

Responsible for executing HR, administrative, compliance, and legal-related tasks related to MTI and donor HR policies and regulations.

JOB RESPONSIBILITIES​

• Establish and maintain employee records in Unit 4 ERP system and paper files; ensure appropriate information security in line with MTI and donor policies and procedures
• Manage the recruitment process at a local level including posting job adverts, processing incoming applications, conducting interviews, and processing background checks as requested by hiring managers
• Support in payroll preparation by providing relevant data such as timesheets, absences, termination, new appointments, annual leave, and sick leave
• Ensure all new hire paperwork is completed and coordinated
• Facilitate onboarding processes to ensure all new staff are informed of MTI policies and benefits, job duties and equipped with the tools to perform their job
• Support staff health and safety by ensuring insurance enrollment forms are completed, injury claims are processed,and safety incidents are reported
• Liaise with supervisors and leadership to handle disciplinary cases according to MTI policy
• Collaborate with Country Office leadership to ensure managers at all levels of the organization are equipped with the knowledge and skillset to effectively manage their teams, including planning for staff development opportunities and conducting performance appraisals; advice on escalated personnel issues
• Ensure staff are informed of and adhere to MTI Code of Conduct, PSEA policy, and other HR policies and procedures by providing training, access to print materials, and responding to inquiries
• Support supervisors in the performance management process by advising in resolving employee issues, creating and implementing plans for staff development, and ensuring performance appraisals are conducted according to MTI policies and procedures
• Monitor contract expirations and coordinate with respective supervisors on extensions or terminations
• Monitor leave requests and maintain accurate records
• Coordinate the employee exit process when an employee terminates, including exit interview, coordination of final pay, and communication with finance personnel
• Complete all internal and donor reports as required
• Provide supportive supervision to direct reports, including workplan development and monitoring
• Ensure visitors are appropriately managed, as assigned,including providing orientation, connecting to field staff, and maintaining regular contact to advise on issues
• Ensure the safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
• Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS​

• Bachelor’s Degree in Human Resource Management, Manpower Planning, Industrial and Organizational Psychology or equivalent is required

EXPERIENCE​

• Minimum 4 years of HR generalist experience required
• Experience working with INGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES​

KNOWLEDGE

• Knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development
• Basic knowledge of Tanzania labor laws
• Basic knowledge of ERP database system

SKILLS

• Skilled in using ERP or Human Resource database systems to manage staff records
• Skilled in coaching managers and capacity building
• Skilled in conflict resolution
• Skilled in developing and conducting training
• Excellent interpersonal and communication skills
• Skilled at using Microsoft Word, Excel, and Outlook

ABILITIES

• Ability to prioritize tasks to meet deadlines
• Ability to be flexible and manage stress, especially in situations that require a high degree of sensitivity, tact, and diplomacy
• Ability to communicate in English and Swahili, spoken and written
• Ability to be honest and foster an atmosphere of trust and integrity
• Ability to hold staff accountable to work responsibilities, MTI protocol, and ethical standards
• Ability to maintain detailed records with high accuracy
• Ability to maintain the confidentiality of highly sensitiveinformation
• Ability to support MTI Calling and adhere to the MTI Code ofConduct

PHYSICAL REQUIREMENTS & WORKING CONDITIONS​

Tools and Equipment Used

• Requires frequent use of a personal computer, including word processing, database programs; calculator, telephone, and copy machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequentlyrequired to sit and talk or hear.  The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
• The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by the staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Application Procedure: 

• All interested applicants who meet the criteria should email their application letter and CV in either PDF or Word only, including three work-related referees to: recruitmenttz@medicalteams.org
• Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.  
• Indicate clearly the position applied for in the subject line” Human Resources Officer”.
• Application Deadline: 07th of July 2022 at 1700HRS.

Warning:

Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked for any payment, please contact recruitmenttz@medicalteams.org