Intern - Digitalization

Overview

Internship Overview

Jhpiego Internship program (JIP) aims at providing experiences to young professionals and mentoring them into professional roles. This internship will provide an experience for a young professional to gain on-the-job experience. The tasks involved are not critical and do not require a full-time staff to complete.

The Intern Digitalization will have hands-on experience and the ability to learn and gain work experience, which will support the candidate in their search and increase their experience in Digitalization tasks.

The intern will gain work experience that gives them a distinctive edge required to gain success in digital record management, database creation, record access, retrieval and updates, and gain adequate knowledge on 365 suits including OneDrive, SharePoint, and MS Teams.

Reports to: Manager - IT

Mentor: Manager - IT

Location: Mwanza, Tanzania

Required Position: 1

This position will be closed on: December 24, 2024

Responsibilities

Essential Duties and Responsibilities

• File Organization: Create and implement a structured digital filing system to store and categorize electronic files and documents. This involves designing a logical folder hierarchy and naming conventions for easy retrieval and efficient storage.
• Document Indexing: Assign appropriate metadata and tags to digital files to facilitate quick and accurate searches. This includes capturing relevant information such as document type, date, and keywords to enable efficient retrieval.
• Data migration from physical documents to digital formats or converting files into appropriate electronic formats.
• Quality Control: Ensure the accuracy, completeness, and consistency of digital files and data. Perform regular audits to identify and resolve any inconsistencies or errors in the filing system.
• Sorting all files according to content, dates, significance, etc.
• Scanning and uploading files to SharePoint.
• Develop an efficient filing system to make updating and retrieving files easier for SharePoint.
• Follow confidentiality dictations to safeguard data and information.
• Develop the document management plan and update it, as needed.
• Labelling and updating paper files.

Required Qualifications

Qualifications and Requirements

• Recent graduate with a bachelor’s degree in Computer Science or Record Management or Computer and Information Technology or Business administration or Accounting and Finance
• Knowledge in using document management software, electronic databases, and other digital filing tools.
• Excellent communication skills to interact with team members and provide user support.
• Knowledge in file clerk/Manager
• Knowledge of filing systems.
• Knowledge of MS Office and office equipment such as photocopier, scanner, outlook, and SharePoint.
• Dependable with respect to confidentiality and policies
• Excellent organizational skills.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.