Overivew

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.

In mid-April 2016, NRC conducted a pre-assessment mission in the refugee camps in north western Tanzania and the assessment revealed that the humanitarian situation for the refugees requires urgent intervention and NRC therefore decided to establish an operational office in Kibondo town, to respond in Mtendeli and/or Nduta refugee camps. The initial interventions will focus in three sectors; shelter, WASH and education (initially construction of permanent classrooms).

To apply for this position please go to NRC website at www.nrc.no and follow the "VACANCIES" link.

Email and paper applications will not be considered.

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships
The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities such as warehouse and asset management fleet management and maintenance. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Job description

Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management);
Ensure safe and efficient transport of staff and materials/goods
Organize warehouses and stock management at field level according to NRC’s norms and procedures
Ensure that the Field office stock is managed according to NRC policy concerning management of the stocks
Ensure staff's security in the warehouse
Foresee a minimum stock/inventory in coordination with the line manager and program managers in order to avoid understocking
With the aid of the procurement and programme department, ensure the reception of goods. Carry out quantitative and qualitative controls and ensure conformity of all supporting documents
Organize and supervise loading and offloading of goods in the warehouse
Assist in managing all stock tools, in both soft copies and hard copies
Prepare good received notes and all related documentation
Produce input to weekly and monthly field stock reports tracing movements of stock and stock balance
Verify and follow up and update stock cards and bin cards at field office level.
Record daily stock entry and exits according to day to day activity and different projects at field level
Implement stock spot checks
Implement physical stock and inventory report in accordance to NRC Logistic Handbook
Assist Logistic officer in stock management
Plan and organise daily vehicle movement (goods and staff) for field office
Assist in effective and timely maintenance, servicing and repair of NRC vehicles
Assist in vehicle management best practices, policies and procedures.
Coordinate maintenance, repair, and replacement of NRC vehicles with Logistic Officer
Control transfer and movement of vehicles between project locations as required by operations
Provide recommendations for lowering vehicle-operating expenses and reduce idle time of vehicles
Provide input to monthly fuel reports according to NRC policies and donor’s requirements
Assist in monitoring of fuel consumptions and fuel stock.

Qualifications

Experience from working in in humanitarian logistics context
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English and Kiswahili, both written and verbal
Valid driver’s license
Experienced with Warehousing management
Experienced in fleet management
Able to prioritize and plan ahead
Accurate filing skills
High-level competency in computer skills (Microsoft Office applications)

Education field

Logistics
Education title: Logistics/ Procurement

Education level

College / University, Bachelor's degree

Personal qualities

Managing resources to optimize results
Planning and delivering results
Empowering and building trust
Communicating with impact and respect