TITLE: MONITORING ASSISTANT

CONTRACT TYPE: SPECIAL SERVICE AGREEMENT (SSA)

GRADE: SSA4

DURATION OF CONTRACT: THREE (3) MONTHS

DUTY STATION: KASULU SUB OFFICE

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. . A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication in English language.

ORGANIZATIONAL CONTEXT

Under the overall supervision of the Head of Sub Office Kasulu and the direct supervision of the Programme Associate, the Monitoring Assistant is expected to produce organised and accurate technical work and reports and may provide guidance on standard practices to other staff and counterparts in their area of work.

JOB PURPOSE

To perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages. 

KEY ACCOUNTABILITIES (not all-inclusive)

• Co-ordinate and monitor the implementation of the WFP assistance programmes at the local level, in close collaboration with the implementation Partners.
• Monitor and review the overall commodity movements such as food deliveries, storage, transport and distribution at the site ad verify if the amount received has been properly recorded, damaged or suspected to be damaged.
• Oversee/conduct the distribution of food items for refugees at the sites and ensure proper distribution of entitlements and verify appropriate entitlements are distributed and provided feedback to Programme Officer and others on the distribution.
• Assist in conducting regular meetings of refugee leaders and implementing partners  on the commodity pipeline, distribution arrangements, food entitlements and other relevant issues
• Assist in the implementation of the plan of action, review achievement and constraints and provide feedback accordingly
• Follow up to ensure that the food distribution reports are prepared and submitted to the supervisor on a timely basis.
• Liaise with Warehouse staff on distribution planning and commodities dispatching from warehouse to distribution centers.
• Ensure that all commodities entrusted to implementation partners arrive at distribution centers are properly accounted for
• Report periodically to the Programme Officer on relevant events regarding food management, distribution and other related issues.
• Ensure that distributions are carried out according to the ration scales approved
• Identify potential problems in the programme and discuss remedial action with the project authorities or report to appropriate personnel
• Supervise and train other personnel as appropriate
• Perform any other related duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
•  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
•  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
•  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
•  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
•  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
•  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
•  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
•  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
•  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
•  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
•  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

FUNCTIONAL CAPABILITIES

Strategic Management - Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.

Performance Management - Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.

Qualitative/Quantitative Methodology - Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.

Data Analytics and Visualization - Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.

Programme Monitoring and Review - Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience analysing programme output and outcome data.
  • General knowledge of WFP monitoring and evaluation systems and standards.

TERMS AND CONDITIONS

All applications should be submitted through e-recruitment portal.

Only qualified shortlisted candidates will be contacted.

DEADLINE FOR APPLICATIONS

The deadline for receiving applications is 28 March 2022.

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.