Office Admin 

Job Purpose: 

As the Office Admin, you will play a key role in ensuring smooth day-to-day operations by handling a range of  administrative, HR, and compliance tasks. You will support various functions such as employee management, office  coordination, and adherence to company policies and legal regulations. This role is vital for maintaining an organized,  efficient, and compliant work environment. 

Responsibilities: 

• Assist in recruitment processes, including scheduling interviews, preparing offer letters, and onboarding new  employees. 
• Maintain accurate employee records, including attendance, leave management, and personnel files. 
• Support with the administration of employee benefits and payroll documentation. 
• Coordinate employee training sessions, workshops, and health & safety programs. 
• Serve as the first point of contact for HR-related queries from employees. 
• Ensure that the company complies with local laws and any other relevant legislation and maintain all compliance  records and reporting requirements. 
• Ensure that all documentation, such as contracts, company policies, and employee records, are up to date and  accessible. 
• Track and report compliance-related metrics, escalating issues where necessary. 
• Help implement and enforce office policies and procedures. 
• Assist with drafting and updating internal company policies related to HR and compliance. 
• Ensure employees are informed and trained on company policies and compliance requirements. 
• Provide administrative support to leadership team and other departments as required. 
• Assist with travel arrangements, itineraries, and expense tracking for office staff. 
• Any other duties and responsibilities as assigned by Line Manager. 

Requirements: 

• Bachelor’s degree in business administration, human resources, or a related field. 
• 1 year of experience in office administration, HR support, or a similar role. 
• Strong organizational and multitasking skills. 
• Proficiency in MS Office (Word, Excel, PowerPoint)  
• Excellent communication and interpersonal skills. 
• Attention to detail and ability to maintain confidentiality. 
• Problem-solving ability and proactive attitude in handling administrative duties. 

How to Apply:  

• Qualified candidates should send their CV’s through careers@mapingapremiumfoods.com,  
• All applications should be in PDF format, 
• Subject of the email must read “Application for Office Admin”, 
• Deadline to submit your application is 30th September 2024.