Tetra Tech ARD. Inc. a US-based international development firm is implementing the USAID Tanzania Water Resources Integrated Development Initiatives (WARIDI) which seeks to achieve improvements in health, water resources management, agriculture, climate change adaptation and the environment in Tanzania. Tetra Tech is advertising for the following positions to be based in Iringa. All applicants should be Tanzanian citizens and be fluent in Swahili and English. The positions are immediately available. Candidates must be able to work to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity and gender. Women are encouraged to apply.

Office Administrator Iringa, Tanzania

Reports To: Senior Office Manager in Morogoro

Position Summary:

The Office Administrator has the responsibility for the administration and logistics functions of the Iringa office. The Office Administrator will supervise the Office Attendant and Innga office drivers, support the technical implementation of the project. Position to the Senior Office Manager WARIDI project. Morogoro Office.

QUALIFICATIONS AND BACKGROUND:

QUALIFICATIONS: (MINIMUM REQUIREMENTS)

EDUCATION: UNIVERSITY DE6REE IN PUBLIC ADMINISTRATION. BUSINESS ADMINISTRATION OR RELATED FIELD.

WORK EXPERIENCE: THE SUCCESSFUL CANDIDATE SHOULD POSSESS A MINIMUM OF 5 YEARS OF EXPERIENCE IN MANAGEMENT OF MEDIUM-SIZE OFFICE (10-30 PERSONS). EXPERIENCE WORKING WITH USAID PROJECTS AND OTHER DONOR PROJECT OFFICES IS HIGHLY DESIRABLE. MANAGING DRIVERS AND VEHICLES IS HIGHLY DESIRABLE

SKILLS: EXCELLENT ORGANIZATIONAL AND TIME MANAGEMENT SKILLS. THE ABILITY TO EFFECTIVELY RESPOND TO CHANGING ADMINISTRATIVE AND FINANCIAL PRIORITIES. A WORKING KNOWLEDGE OF WORD PROCESSING AND DATA MANAGEMENT USING MICROSOFT WORD AND EXCEL SOFTWARE PROGRAMS IS REQUIRED.

LANGUAGES: STRONG COMMAND OF THE ENGLISH LANGUAGE (WRITTEN & VERBAL)

GENERAL: DEMONSTRATE THE ABILITY TO COMMUNICATE CLEARLY AND EFFECTIVELY WITH ALL LEVELS OF STAFF AND POSSESS THE ABILITY TO EFFECTIVELY RESPOND CHANGING WORK PLANNING PRIORITIES.

Detailed Job Description

Office Administration

• Responsible for the day-to-day administration of the WARIDI Iringa office.
• Ensure the orderliness of office supplies.
• Establish and maintain effective office information management systems including files, hardware, software, and technical support.
• Report on property inventory and management.
• Report on the repair and maintenance needs of the office.
• Manage the pool of vehicles and drivers
• Supervise the Office Attendant and make sure cleanness of the office and supervise drivers under the close communication with the Logistic Specialist.
• Make sure of the safety and security of the office.

Logistics / Vehicle Coordination

• Coordinates and schedule and use of vehicles for Iringa office
• Create and maintain a staff travel tracker for Iringa office and share with Logistic Specialist
• Report to the Logistic specialist on proper long term and day to day maintenance of vehicles including checking oil and other fluids, battery, brakes, tires and other critical equipment.
• Reports to Logistics specialist on the maintenance schedule for all vehicles and ensures timely and necessary routine maintenance as recommended for each vehicle.
• Assures vehicles are property and safely secured outside official duty use. &
• Reviews and maintains vehicle logs and ensures that all drivers are aware of procedures for keeping the logs up to date and send to the Logistic specialist
• Monitors the log books and maintenance records for all vehicles and prepare reports as necessary
• Identify and report all ‘other authorized” vehicle usage in collaboration with the Senior Office Manager.

Finance Related:

• Petty cash management
• Review travel advance for drivers send for signature to Finance and Grants Administrator
• Review travel expenditure report and send to Finance duly filled properly.
• Make sure when drivers are back from field trips, follow up on their retirements, review them, and check log books and travel expense if they are in order and correct.
• Support Drivers on travel advance & expense & check fuel receipts if they're correct.
• Review travel advance for drivers sends to Morogoro Office for Finance review. COP’S approval and payment.

Interested and qualified candidates should email their current curriculum vitae (CV) and 3 references to: jobs4waridi@gmail.com Subject of the email should include ‘WARIDI’ and the name of the position applying for. Short-listed candidates will be contacted for an interview. Selected candidates will be hired as soon as they are available. Compensation will be commensurate with relevant experience.

This position is open to Tanzania candidates only. Tetra Tech ARD is committed to diversity and gender equality in all encourage applications from women and underrepresented groups. Tetra is an Affirmative Action/Equal Opportunity Employer.