Office Administrator Job Opening

Office Administrator

We are seeking a detail-oriented and proactive Office Administrator to join our team. This role is crucial for ensuring the smooth day-to-day operations of our office.

Core Responsibilities

Daily Administration:

• Manage incoming/outgoing mail.
• Maintain physical and digital filing systems.
• Handle customer service inquiries via phone or email.

Logistics Support:

• Assist with shipment tracking.
• Prepare basic shipping documents (like invoices or delivery notes).
• Coordinate with drivers for schedule updates.

Facility & Supplies:

• Monitor office supply inventory.
• Request replenishment.
• Supervise external cleaners to ensure a well-maintained workspace.

Data Entry & Reporting:

• Enter shipment data into specialized software.
• Help prepare daily or weekly operational reports for senior management.

Travel & Meetings:

• Assist in booking local travel (hotels and transport) for staff.
• Coordinate venue arrangements for internal meetings.

Requirements & Qualifications

Education:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.

Experience:

• Minimum 2 years of experience in office environment administration.

Technical Skills:

• Proficiency in MS Office and basic computer literacy.

Key Traits:

• High attention to detail.
• Punctuality.
• Ability to multitask in a fast-paced environment.
• Proficiency in English, written and spoken.

Female candidates are encouraged to apply.

Salary: Tsh 600,000