Operations & Administrative Officer

Are you a proactive, effective, and hands-on professional with experience in areas such as facility management, general administration, and security planning? Can you support ICT operations one day and assist Danish citizens in distress the next? In other words, are you comfortable juggling multiple tasks at the same time?

The Embassy of Denmark in Dar es Salaam is seeking a dedicated Operations & Administrative Officer to ensure the smooth operation of the embassy facilities, services, and consular responsibilities.

Key Responsibilities and Duties:

Operational Responsibilities:

• Ensure long-term planning and set daily priorities for the operational team to ensure efficient functioning of the embassy facilities and services.
• Act as the primary point of contact for all IT-related matters at the Embassy and be GDPR responsible.
• Identify opportunities to improve processes, reduce costs, and enhance efficiency.
• Optimize procurement and vendor management.
• Ensure compliance with Embassy policies and local regulations in all operational matters.

Facility Management:

• Set strategic direction for the maintenance and upkeep of the embassy buildings, residences, and equipment.
• Plan and oversee facility-related projects, including repairs, renovations, and infrastructure improvements.
• Liaise with contractors, service providers, and suppliers to ensure quality and timely service delivery.

Consular Services:

• Serve as Consular Officer, working in close coordination with the Consular Assistant and diplomatic staff to ensure high-quality service delivery.
• Assist Danish citizens with consular matters, including passport applications, legalizations, and complex emergency assistance to Danes in distress.
• Assist with Travel Advisory coordination with the MFA and coordinate communication with Danish citizens living in Tanzania.

Security Management:

In close coordination with the Embassy’s security officer and management, be responsible for strategic security planning and management in line with relevant instructions, ensuring full compliance with the Danish Ministry of Foreign Affairs’ rules and regulations.

To learn more about the job, qualifications, and requirements, please visit the Danish Embassy’s website at www.tanzania.um.dk. The website will provide you with more information, including the application process.

The deadline for receiving applications is 2nd April 2025.

The Embassy attaches great importance to equal opportunities for all and, therefore, receives applications from all qualified persons regardless of race, sex, religion, age, or disability.

For more details, please contact: e-mail: recruitment@prospect-africa.net