General Profile and Background

Since 2003, the Global Fund to Fight AIDS_#TB and Malaria has supported the United Republic of Tanzania through a portfolio of 16 grants funding health programs in the mainland and with a separate portfolio in Zanzibar.

Two Principal Recipients manage grant funds: Ministry of Finance and Planning on behalf of the Government of Tanzania and Amref Health Africa as civil society organizations engaged in the health sector community work. The Tanzania National Coordinating Mechanism (TNCM), housed under the Prime Minister’s Office, is the governance body overseeing the portfolio.

the Tanzania National Coordinating Mechanism is in the process of recruiting full time Oversight Officer to provide support to theTNCM Oversight Committee and the TNCM Secretariat.

The Oversight Officer will ensure a collaborative, client-focused and quality approach in carrying out the Oversight activities.

The successful candidate will maintain consistent Oversight performance standards and expresses Global Fund and Government of Tanzania core values of integrity and professionalism in carrying out assigned functions in order to contribute to the improved fulfillment of the Tanzania Grant objectives.

Title: Oversight Officer

Responsible to: Executive Secretary of the TNCM

Supervises: None

Duration: 1-year contract

Location: Prime Minister’s Office -TNCM Secretariat (TACAIDS Building)

KEY FUNCTIONS

Operational area 1. Support TNCM and operational structures

• Under the direction of the Executive Secretary, the Oversight Officer is responsible for responding to the oversight needs of the TNCM and for ensuring that all Oversight Committee members’ are knowledgeable about Global Fund strategic and technical oversight directions and guidelines.
• When required, support the mobilization of in-country technical expertise (e.g. RSSH; Analytical Capacity for Data Use, etc.) on behalf of the TNCM/oversight committee. This could include being part of: the oversight committee, funding request development process, program reviews, grant-making process, etc.
• Preparation and documentation of terms of reference (ToRs) and Memorandum of understanding between the TNCM/oversight committee and all other relevant technical working groups and coordination mechanisms, ensure all necessary and appropriate linkages.
• Work in close collaboration with the TNCM Executive / Management Committee, TNCM members and alternates, Oversight Committee and other committees, National Programs, agencies and institutions represented on theTNCM and operating in the country, to support relevant harmonization and portfolio optimization.
• Under the TNCM leadership, support all relevant aspects of the Global Fund request for funding processes – national strategic plan, gap analysis, request for funding design stages through the final signature of Global Fund grants by principal recipients (PRs) – ensuring that all processes are led and informed by appropriate “in-country review and dialogue” through timely access to relevant data and analysis for strategic decision-making.
• Provide technical assistance and capacity building to PRs/SRs in preparation and presentation of oversight reports (based on PUDRs / PUs, Grant Dashboards, and other reporting tools). Provide support to the Executive Secretary to provide orientation and training of new TNCM members in Oversight or refresher training to TNCM members.
• To carry out additional tasks under this functional area as requested by the TNCM, according to its context and maturity level.

Operational area 2: Enhance efficiency throughout oversight of Global Fund grant

• In coordination with the Country Team (CT), assist the Oversight Committee in the development, costing and implementation of annual oversight plan. The oversight officer will ensure that the plan is carried out with focus on GF grants’strategic and effective contribution to national programs performance and will include relevant elements and indicators related to Risk Assurance, Resilient and Sustainable Systems for Health (RSSH), In-country Review and dialogue, co-financing, procurement and supply chain management, funds absorption and quality and efficiency of service delivery.
• Accompany the TNCM through the oversight of the grant-making process to ensure strategic alignment with the country contextual realities.
• After the grant-making process, in partnership with the CT, Inform and lead an orientation of the TNCM – particularly the oversight committee – through the “knowing your grant program”. This program will aim at helping TNCM members to understand the details of the grant(s) they will be overseeing.
• Develop procedures (including ToRs informed by all relevant stakeholders) and templates for issue-driven site visits, facilitate site visits and participate (as an administrator) of the site visit teams. As much as possible, leveraging on other in-country field visits (e.g. regular field visits organized by MoH and other donors, etc.) to enhance efficiencies.
• On a continuous basis, document information regarding grant oversight, in particular information related to grant optimization and impact. Including important data and data analysis related to relevant programs at the national level.
• Work with the GF country teams, PRs and Oversight Committee to hold and maintain ongoing data-driven dialogue for grant performance purposes, and ensure that appropriate linkages with other coordinating bodies in country are maintained.
• Work with the country team, PRs and TNCM to analyse the management letters, review the grant performance and update, guide the TNCM on its implications for remedial actions and relevant adjustments.
• Work with the CT and support TNCM (through the oversight committee) to actively monitor and manage risks, by ensuring that they are adequately anticipated and mitigated. This includes taking part in the development of risk assurance planning and validation processes.
• Orientate all new PRs on oversight and relevant reporting tools, customize the dashboard Excel file for each grant, review dashboards for each grant with PRs on a quarterly basis, organize quarterly meetings of Oversight Committees, mobilize, if requested, technical experts to support the Oversight Committee as the Secretariat’s Dashboard Manager.

Operational area 3. Lead analytical data-driven discussions and decisions

• In coordination with the Ministry of Health Program Managers (HIV/AIDS, TB and Malaria), the CT, PR(s) and other relevant partners in-country, with reference to current coverage of services and programs for the three Global Fund diseases, support technical working groups of the Oversight, Resource Mobilization Committee and experts in carrying out in Country Review and Dialogue on coverage for each of the three diseases, for purposes of enhance efficiencies through alignment and harmonization.
• Attend and support regular programmatic, financial and system’s briefings (led by the TNCM and/or other relevant partners) on results of the three diseases programs on behalf of TNCM members and alternates, the public, private and NGO stakeholders
• Ensure that all TNCM members’ and alternates are knowledgeable about the national policies related to the three diseases and RSSH reporting requirements as well as the key indicators used in this process – ensure alignment and strategic complementarities with the GF grants indicators (programmatic, financial, Procurement and Supply Chain Management (PSM), RSSH, Management, etc.).
• Ensure that all key processes (funding request development process, program revisions, etc.) are driven by socio-epidemiological data in the country, drawn from in-country discussions and dialogues.
• Oversee timely and accurate updates of reporting tools (e.g. dashboards) and support (through thorough triangulation of information) the Oversight Committee presentations to the TNCM and ensure that the most effective and efficient decisions are taken in order to anticipate and mitigate potential bottlenecks.
• Ensure that credible and verified data from legitimate Community-Based Monitoring is incorporated in the oversight assessments and reports and inform decisions accordingly.

Key Qualifications and Experience

• Bachelor’s degree required with social science and/or public health, population studies orientation highly desirable and advanced degree preferred
• At least 5 years of experience in Monitoring & Evaluation of projects/programs
• Knowledge and experience in project-level or national-level monitoring and evaluation system implementation
• Proficient in Microsoft Office applications especially Excel / Access, email, internet and websites essential
• Database management

Core Skills

• Ability to work effectively with staff and organizational stakeholders
• Health Indicator and data analysis skills
• Strong interpersonal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN Agencies and the private sector
• Strong writing, presentation and communication skills and experience in writing /editing proposals as part of a team essential
• Ability to handle multiple tasks simultaneously, set priorities and work independently as well as being a part of a team
• Previous development experience and/or background with government or private sector desirable
• High degree of organization, initiative and time management

APPLICATION PROCEDURE

Interested applicants who fully meet the requirements, should send a cover letter and detailed Curriculum Vitae (CV) in pdf and email to the address shown below no later than 10th January, 2019. The CV should include contact details of three professional references one being your current Line Manager / Employer. Late submission of applications and supporting documents will not be accepted.

Only shortlisted candidates will be contacted. Submit your application to: tncmrecruitmentgroup@gmail.com