PERSONAL SECRETARY II - 5 POST
i. To receive, interview and direct visitors accordingly.
ii. To prepare letters and various documents.
iii. To handle confidential and sensitive information.
iv. To ensure that working tools are in good order and the working environment is well maintained.
v. To receive and make telephone calls.
vi. To maintain a register detailing records for incoming and outgoing mails and files.
vii. To communicate information by typing, sending and receiving emails/faxes.
viii. To keep diaries of events and make appointments for and on behalf of the designated officer.
ix. To organize and follow upon travel and related logistics for meetings, field visits, and any other programmes.
x. To process, file, sort and retrieve information.
xi. To perform other duties assigned by the supervisor.
Holders of Diploma in Secretarial Studies/Computer Studies or equivalent qualifications from recognised institution who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution.
REMUNERATION SALARY SCALE: TRAS 3