JOB SUMMARY:

To ensure that all procurement activity under the programme complies with the Public Procurement Act and associated Regulations, provides value for money and is in compliance with the MOU

DUTIES AND RESPONSIBILITIES:

(i)    Prepare, maintain and disseminate programme procurement procedures, processes and relevant documentation; 
(ii)    Advise on technical issues relating to procurement;
(iii)    Coordinate preparation of Annual Procurement Plans (APP) under the programme;
(iv)    Monitor implementation of APPs and prepare periodic reports;
(v)    Facilitate the application of relevant donor fund procurement processes and procedures;
(vi)    Provide expertise to Procuring Entities (PEs) in implementing their procurement plans and budgets;
(vii)    Support  the drawing up of contracts and agreements; 
(viii)    Maintain the relevant records and update the APPs and associated records; 
(ix)    Coordinate and undertake capacity building in preparation of procurement plans, Terms of Reference (ToRs), Bidding/Tendering documents, evaluation of Bids/proposals, negotiation skills and contracts management;
(x)    Prepare, maintain and disseminate to stakeholders a list of procurement requiring “no objection” for all procurement under the programme;
(xi)    Review specifications and indicative budget for procuring goods and services submitted by PEs for “no objection”;
(xii)    Prepare quarterly programme procurement execution reports; 
(xiii)    Advise programme management of any emerging issues or problems;
(xiv)    Prepare an end of year report of performance against the APPs;
(xv)    Liaise with, and support external auditors and other programme reviewers; and   
(xvi)    Perform any other tasks reasonably assigned by the Head of the Secretariat

Main outputs:   
(i)    Programme procurement regulations, procedures and standard documents 
(ii)    Procurement budget preparation guidelines and timetable 
(iii)    Annual Procurement Plan
(iv)    Quarterly Procurement Reports 
(v)    Annual Review of Procurement Performance 

Physical and Financial Assets:    
Overall stewardship for funds used to procure goods and services 

Special Conditions:
•    Required to travel on a regular basis 
•    May have to work outside standard working hours

QUALIFICATION AND EXPERIENCE:

(i)    At least Post-Graduate qualification either in Procurement, Supply Chain Management or related field;
(ii)    Must have At least five years’ experience in a similar procurement role
(iii)    Detailed familiarity with the application of Government of Tanzania Procurement Regulations
(iv)    Proven track record of working effectively at senior levels in government and the Development Partner community
(v)    Knowledge and at least five years’ experience with World Bank procurement guidelines and procedures applicable in donor-funded projects
(vi)    Conversant with preparation and ability to review procurement documents including TORs, EoI, RFP, Concept Notes, Inception Reports and draft Contracts
(vii)    Good awareness of PFM concepts, requirements, practices and standards
(viii)    Computer literate in Microsoft Word, Excel and Powerpoint  

Person Specification:
(i)    Excellent interpersonal and communication skills
(ii)    Able to work under own initiative and without supervision
(iii)    Excellent attention to detail
(iv)    Able to handle and organize multiple competing tasks 
(v)    Works well under pressure