Procurement Management

• Develop the annual and monthly Procurement Plan for goods, works, and services in consultation with the reporting manager, focusing on:
  • Timely delivery of procured services
  • Obtaining best value for money
  • Utilizing buying power leverage
  • Ensuring timely availability of materials, equipment, spares, and engineering utilities as requested by respective user departments
• Maintain records of goods ordered and received, ensuring that all procurement documentation is appropriately filed
• Prepare payment and cash flow forecasts for imports and local purchases based on payment terms
• Advise internal customers on the appropriate procurement process to be followed
• Manage the tender process in adherence to the Procurement Policy

Relationship Management

• Develop and maintain constructive and cooperative working relationships with suppliers, colleagues, and management to ensure business continuity
• Facilitate supplier meetings to discuss procurement processes, identify bottlenecks, and address queries/concerns raised
• Work across service providers to achieve value through maximized savings benefits, reduced duplications, and negotiate fixed contractual agreements
• Administer contract performance, including delivery, renewal, warranty, damages, and insurance
• Conduct efficient and collaborative procurements that are corporately compliant and result in high-value commercial outcomes
• Maintain an updated database of suppliers

Budget Management

• Develop the annual procurement budget based on operational and financial targets for the Supply Chain
• Monitor the operating budget to ensure expenditure is aligned with budget allocations and address budget variances with the reporting manager
• Authorize expenses as per approval matrix or delegation of authority

Record Keeping

• Work closely with the Warehouse and Logistics Manager to maintain accurate records of receipts and ensure timely processing of GRNs
• Keep records of all procurement activities for both local and imported items, ensuring an updated record of price changes is maintained
• Work with the Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely
• Introduce a proper filing system for easy access and retrieval of records

Manage Supply Chain KPI Dashboard

• Work with the reporting manager to create a KPIs dashboard for the supply chain department and perform monthly updates/reporting

People Management

• Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
• Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and addressing areas of non-performance
• Manage staff development and identify training interventions to support career development
• Input into the development of succession plans for the department in consultation with management
• Coach and mentor team members to foster personal growth and teamwork
• Approve leave, subsistence, and travel expenses as per approval matrix

Requirements

• Degree in Procurement, Supply Chain, Business Administration, Economics, Engineering, Management, Transport and Logistics, or a related field. A master’s degree and prior experience in SAP S/4 Hana is an added advantage
• PSPTB certification is mandatory
• General work experience: 8 years; Specific to the position: Minimum 4 years in an executive position
• Solid understanding of supply chain management principles and related regulations in the context of Tanzania
• High energy, personal presence, and maturity; demonstrated ability to innovate and support change
• Excellent communication, analytical, problem-solving, and planning & organizing skills
• Good interpersonal skills with the ability to communicate and work effectively across teams internally and externally
• Excellent personal organizational skills with the ability to multitask, prioritize, and meet tight deadlines
• Listening skills, ability to understand people's backgrounds and motives, ability to identify issues, formulate opinions, make conclusions and recommendations, and show pride in work and achievements
• Ability to use independent judgment and manage and impart confidential information