OVERVIEW

CORE ACCOUNTABILITIES

• Prepare bids, technical specifications, and contractual agreements.
• Issuing inquiries to supplier and finalize the adjudication for approval
• Ensures the timely delivery of quality goods at the lowest possible cost:
• Conducts a comparative analysis on supplier prices.
• Participates in the selection of suppliers based on a criterion
• Complies with the Company (SMCL) purchasing procedures and regulations
• Reviews and evaluates the performance of the suppliers
• Processes the necessary clearance documents in collaboration of freight agent
• Closely liaising with the clearing agents
• Ensures the proper management of procurement department operations in the absence of the Head of department:
• Carries out all necessary procurement activities
• Ensures the proper processing of assigned customer orders
• Verifies quantification of orders
• Verifies that the required order is within the agreed budget
• Coordinates the Sales and Dispatch officers when processing the orders
• Assist stores in getting the delivery invoice from the service provider and forwarded to accounts for action.
• Filing all Purchase orders raised in respective PO number and obtaining acknowledgment of receipt of order from the supplier.
• Perform any other tasks as assigned by the Procurement manager in daily bases.
• Maintain purchasing reports and prepare purchasing statistics for month end reporting.
• Monitor Supplier performance and lead times and liaise with Inventory Controller with regards to changes to Min/Max levels if required 

• Obtain a delivery date from the Supplier and recording of such information on the expecting reports
• Expedite overdue orders from the Suppliers and record the correct revised delivery dates.
• Notify the Freight Forwarder on order picking arrangement and expedite goods to be collected and dispatched to site and track all the necessary documents for record keeping.
• Liaise with Supplier, Freight Forwarder at country of origin as well as country of destination to ensure that all documentation required for issues are in order
• Obtain all documentation relevant to the container and keep on file until the container is received on site.
• Expedite container from Port of dispatch to Port of destination and then to site
• Expedite issues with the relevant parties and ensure that goods are released from port of destination within two weeks of receipt.
• Keep a record of all reasons for delay at Port of destination and take corrective action when required.
• Liaise with stores for immediate off-loading of the goods once arrived on site to avoid standby charges and container warfare.
• Keep the expediting report up date
• Provide all delivery information to the end user relating to any changes on delivery schedules
• Daily communication and information flow between the warehouse section and the freight forwarders, transporters, customs and involved agencies
• Keep record of all containers and ensure containers are uplifted on a regular basis. Control all demurrage costs involved with containers.
• Recommend the purchase of containers when circumstance require
• Escalating and communication of delivery issues to management. 

• Communicate with supplier on purchase queries and provide advice where possible.
• Resolve queries from internal and external sources.
• Inform originators of Purchase requisitions of the arrival of the respective orders on site.
• Liaise with all concerned parties to ensure that containers are de-stuffed regularly.
• Visit Freight Forwarder companies on a regular basis to ensure that no unnecessary delays/costs are being incurred. 

• Complying with Company health and safety standards and procedures.
• Ability to analyze problems and strategize for better solutions
• Ability to negotiate, establish, and administer contracts
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Accurate and precise attention to detail
• Ability to work well with management and staff at all levels
• Goal-oriented, organized team player. 
  

Qualification:

• Tertiary qualification in Purchasing/Supply Chain.
• Must be in possession of a Tanzanian driver’s license
• Must be registered with Procurement and Supplies Professionals and Technicians Board (PSPTB) 

Experience:

• 3 Years working experience in purchasing operations, as Buyer and expeditor. Dynamic knowledge and understanding of the Supply chain, Freight Forwarding, destination inspection, and the Mining environment.
• Experience in computerized Inventory management and purchasing techniques
• High level of computer skill (MS Word, Excel, PowerPoint and outlook). 

How to Apply