The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to  crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
 

BACKGROUND

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners. 
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based
The Keeping Adolescent Girls in School (KAGIS) project is a 5-year Global Affairs Canada (GAC) funded project, aiming at addressing key barriers inhibiting adolescent girls from realizing their right to safe, quality and gender-responsive education, with a particular focus on their unique needs and barriers associated with participation in primary and lower-secondary school. The project’s Ultimate Outcome, ‘Adolescent girls realize their rights to safe, quality, gender-responsive education’, will be achieved by employing a three-pronged, rights-based, gender-transformative approach to tackle demand- and supply-side barriers, while strengthening local level governance and building improved linkages between education, health and child protection systems

ROLE PURPOSE

The Program Director is responsible for the successful implementation of the KAGIS project in North-western region of Tanzania and accountable for the achievement of programme deliverables. She/he will ensure that the project achieves the expected results and is implemented in compliance with the donor agreement and Plan International standards. She/he is responsible for planning and maintaining the program calendar, providing financial and operations support that optimises resources through sound budgets, consistent financial tracking, timely submission of reports to the donor, and management of contract compliance. She/he will work very closely with the Ministry of Education, Science and Technology (MoEST), and Ministry of Health, Community Development, Gender, Elderly and Children (MoHCDGEC) during the execution of the project. She/he is the primary representative of the project and oversees the management of implementing partners. She/he will support project staff by creating and maintaining a work environment that promotes teamwork, trust, mutual respect, and empowers staff to take responsibility.

DIMENSIONS OF THE ROLE

• Manage and lead project related strategic liaison with Plan International Canada and implementing partners.
• Ensure the project meets or exceeds agreed targets, through structured reviews and identifying and agreeing mitigation activities and ensure implementing partners’ performance is maintained.
• Inspire, lead and motivate project team to deliver project objectives on-time and on-budget.
• Implement, monitor and improve accountability mechanisms across project and implementing partners.
• building the capacity of the Local Government Authorities on identified effective approaches and techniques for scaling up project best practices for the sustainability of project interventions after close-up.
• Ensure that an effective monitoring system is in place for achieving prior agreed targets in relation to the project activities and financial expenditures, 
• Identify and effectively manage all key risks related to the project implementation 
• Ensure the effective and efficient use of project resources to demonstrate value for money 
• Maintain positive relationships and share relevant information with all stakeholders; government and local partners.
• Ensures the project achieve contractual deliverables with technical distinction and meet fiscal targets.
• Represents projects on behalf of Plan International Tanzania at professional networking events and meetings, conferences, and other public forums;
• Tracks aspects of project performance; oversees project implementation of approved activities, monitoring of timelines, tracking budgets, and supporting implementing partners’ performance and financial management;
• Resolves issues in project start-up and close-down; manages project backstopping, key field personnel support, consultant agreements; processing of project finance transactions and grant management implementation;
• Ensure quality development of project implementation and financial reports
• Conduct regular supervision and monitoring visits to project sites to ensure smooth implementation of project activities;
• Ensures that Plan International’s global policies for Safeguarding children and young people and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. 
• Performs other project related duties as assigned by the Director of Programmes

ACCOUNTABILITIES

Project Management, Compliance and Leadership

• Identify and proactively address all challenges and potential implementation issues the hinder project performance
• Lead and manage the project team to achieve its mandated targets in accordance to project plans.
• Keep CMT abreast of significant threats, implementation deficiencies and opportunities.
• Provide leadership in the design, implementation, monitoring and reporting of KAGIS project as prioritized in the project document
• Ensure the Integration of sustainable approaches, gender responsive and inclusion into all project activities as appropriate
• Ensure timely development of high quality both narrative and financial reporting to the donor
• Provide financial oversight to the project including the analysis, review and oversight of project budgets and financial reporting; work with the Finance Manager to monitor compliance issues and promote timely and solution-oriented follow up and action 
• Drive results by ensuring compliance to donor contracts Ensure operational plan is in place for timely and effectively inputs support from the CO to meet project obligations 
• Oversee project management for all KAGIS related project activities;
• Oversee operational systems and structures to ensure effective administrative and logistics support to the project;
• Lead project team and Implementing partners in the capturing ongoing implementation learning
• Manage project team to apply results based monitoring and lessons learned to refine activities and implementation.
• Ensure that project governance structure meet and perform their duties as per each committee’s Terms of Reference

Strengthen Advocacy efforts and Partnership

• Manage effective partnerships with government’s relevant departments and ministries and strategic networking are established and maintained to ensure project sustainability
• Represent Plan International Tanzania in various forums, relevant platforms and technical groups and during partner and donor representative in-country visits;
• Work closely with advocacy and communications team in the development of evidence-based advocacy and influence 
• Oversee the implementation of partnership frameworks, protocols and agreements, and capacity building of local partners as potentially identified; 
• Provide expert-level guidance and direction to the implementing partners on the planning and implementation of project activities based on evidence in support of girl’s education

Information Management 

• Lead and collaborate with project staff to translate project learning and results into accessible technical products for global and country stakeholders.
• Encourage and facilitate the documentation of best practices and lessons learned in KAGIS project, to influence policy formation, deepen capacity, and foster partnerships;
• Develop summative reporting documents for the project for advocacy and promotion of Girls education;
• Build and maintain relationships with external and internal partners to enhance their support in keeping girls in school. 

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Ensure compliance to COVID-19 and other outbreaks safety measures 

Compliance to Global Polices

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Communications and Working Relationships:

Internal:

• This position works closely with Programme Unit Manager (high) 
• This position works closely with the  Project Coordinators (high) 

External:

• This position works closely with the management of implementing partner organizations (High) 
• Tanzanian Ministry of Health, Community Development, Gender, Elderly and Children 
• Donor representatives in Tanzania

KEY RELATIONSHIPS

• Plan International Canada
• PUM & CO
• Executive Country Management Team (E-CMT)
• Functional networks within Plan

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Required Experience and Qualifications

• Master’s degree or equivalent in public health, education, social science, international development, gender or related area is required.
• Minimum 10 years of progressive managerial experience in program, financial and human resources management, networking, knowledge management and advocacy of large international development projects
• A minimum of 5 years’ experience in leading large donor funded programs (funded by GAC will be an added advantage) 
• Experience and ability to provide leadership and direction to the multi-disciplinary staff and implementing partners;
• Familiarity with challenges facing girls accessing to education and ASRHS and emerging priorities
• Considerable knowledge of education, ASRHS and Gender and Inclusion agenda
• Demonstrated experience with the preparation of technical reports, budgets, plans of action, and management of staff
• Experience working with children and adolescents and an ability to apply safeguarding, ethics, and ‘do no harm’ principles
• Proven capacity to work effectively with community-based organizations, government officials at district, regional and national levels, and with Government donor agencies.
• Demonstrable experience in advocacy, especially around gender equality and adolescent girls’ rights related issues
• A thorough understanding of the Convention of the Rights of the Child, Convention for the Elimination of all forms of Discrimination Against Women (CEDAW) and other human rights instruments.
• A thorough understanding of the various tools and techniques for gender transformative approaches in a project cycle including gender analysis (Marker), budgeting, monitoring and evaluation.
• Experience with adaptive management and effective feedback loops to ensure the use of data in strategic and programmatic decision-making;
• Experience in providing virtual support or willingness to learn effective virtual facilitation and support skills;
• Ability to make sound work judgments under difficult conditions, and to become technically effective with minimal level of attention from supervisors.

Essential
Knowledge 

• Demonstrated knowledge in results based gender transformative education programming in a socio-cultural and politically challenging environment
• Good knowledge of children’s rights and specifically girls related issues in education
• Knowledge in Local Government Authorities systems 
• Full fluency in written and spoken English and Kiswahili
• Good knowledge in risk management analysis, monitoring and control and to ensures the execution of risk response plans, and evaluates their effectiveness
• Practical knowledge in performance management, visual management and work within a matrix management structure
• Knowledge of problem solving of complex issues through analysis, definition of a clear way forward and ensuring buy-in
• Knowledge of gender analysis and assessments, including approaches, methods, and frameworks;
• Demonstrated knowledge in leading gender-transformative ASRHR strategy to guide large program delivery
• Knowledge in leading a diverse team and in context of multiple stakeholders with complex relationships
• Demonstrated knowledge to successfully manage, monitor and evaluate project activities with rigorous timelines and deliverables

Skills

• Outstanding analytical and writing skills, with demonstrated ability to write quality technical reports 
• Proficient computer skills and use of relevant Microsoft software; MSWord, Excel, Power Point
• Strong interpersonal skills with substantial experience in managing multidisciplinary and multicultural team
• Fluent spoken and written English and Kiswahili
• Reasonable skills in navigating complex donor requirements and ensure compliance and understanding of value for money programming.
• Dynamic, organizational, innovative and creative skills
• Strong partners’ management and budget monitoring skills, 
• Exceptional skills in team-building and collaboration as well as experience in coaching or mentoring others in project implementation
• Excellent report writing, analytical, and communication skills, including presentation skills

Behaviours

• Hardworking with capacity to work independently with minimum supervision
• Demonstrates honesty, integrity, as well as openness and transparent personality.
• Working towards achieving a team goal
• Demonstrates respect for all groups of people in the community and culturally sensitive 
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented and a team player
• Working for the best interest of the organization and children
• Appreciate of child rights and gender equality
• Demonstrated leadership, versatility, and integrity
• Decisive evidence-based decision-making skills;

Desirable

• Knowledge and experience with GAC’s results-based management tools, and reporting processes is an added advantage.
• Data-driven, detail-oriented, self-starter with excellent analytic skills 
• Strong program management, presentation, team-building and interpersonal skills
• Advanced critical thinking and problem-solving skills.
• Commitment to Adolescence girls’ development and a values-driven work environment.
• Working in a high-pressure deadline-driven environment with professionalism
• Ability to multitask and work under pressure with minimal supervision
• Experience with rights based approaches in project development and implementation. 
• Experience in civil society capacity building and partnership development
• Experience managing staff, including demonstrated experience in staff training, coaching and mentoring.
• Experience in leading project start-ups and close-downs;
• Experience of establishing and using monitoring and evaluation systems to demonstrate accountability upwards and downwards in the delivery of projects. 
• Commitment to understanding of Plan International values and principles
• Creativity skills in gender programming and advocacy that influence policy change 

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

PHYSICAL ENVIRONMENT

Working environment will include both typical office environment and field environment
The position requires regular field travels, at least 40% of the work time

LEVEL OF CONTACT WITH CHILDREN
Mid contact: Occasional interaction with children during field visit

Location: Geita

Reports to: Director of Programs

Grade: E

Closing Date: 3rd June 2021