Job Summary

Responsible for providing leadership and oversight to all regional health facilities including programming, administration, staff development and budget management. Responsible for the integrity of the program model in accordance with MTI, MOH and donor requirements.

Job Description

Reports to Direct: Director of Programs

Supervises Direct: Medical Coordinator, Pharmacist, Community Health Coordinator

JOB RESPONSIBILITIES

• Responsible for ensuring all programs comply with MTI, MOH and donor requirements; ensure that staff adhere to all MTI policies, Code of Conduct and ethical standards

• Collaborate with Director of Programs to develop the budget; responsible for monitoring financial performance of programs to ensure project objectives are achieved within allocated resources; analyse budget in Unit 4 ERP system and raise budgetary challenges to supervisor or Finance team

• Responsible for ensuring the effective implementation of HR functions related to staff management (hiring, training, promotion, scheduling, disciplinary action, termination) and ensure training and capacity building of regional staff

• Responsible for overseeing the effective implementation of Operations and Finance functions to ensure Programs Department is well supported in carrying out activities

• Develop effective working relationships with relevant stakeholders, implementing partners and community leaders, including representing MTI at health coordination meetings and communicating relevant information back to staff

• Lead the Field Management Team in developing regional objectives and change management
• Ensure documentation of accurate records of business decisions, actions, and practices are undertaken on all projects

• Monitor the general dynamics and context of the region and identify potential risks to service delivery and security implications; coordinate actions to mitigate risks

• Maintain effective communication between field and country office, submit weekly sitrep and regular budget analysis report, compile incident reports as required per policy

• Respond to crisis and make final decisions for action, in collaboration with SMT as needed Updated March 2020

• Responsible for submitting the final draft of donor reports by coordinating timely submission of data and preliminary reports from all departments, ensuring accuracy and completeness of data, and timeliness of report submission
• Conduct orientation and debriefs and evaluations with international volunteers; follow up on feedback accordingly
• Responsible for the appropriate use of materials and assets in accordance with budget holder authority
• Ensure direct reports have clear objectives, receive mentor-ship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Ensure accountability is integrated into country strategies, program design, monitoring and evaluations, recruitment, staff on boarding, trainings and performance management, partnership agreements, and highlighted in reporting.
• Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned

EDUCATION, LICENSES, & CERTIFICATIONS

• Doctor of Medicine (MD) preferred
• Master’s in Public Health, Project Planning and Management, Health Service Management, or Public Administration is required
• Registration with relevant council is required, as applicable to degree

EXPERIENCE

• More than 5 years of progressive experience managing multi-donor health services projects with an international NGO is required
• Experience in proposal writing will be an added advantage

KNOWLEDGE, SKILLS & ABILITIES:

KNOWLEDGE

• In-depth knowledge of humanitarian operations and project cycle management, with strong interdepartmental understanding
• In-depth knowledge of Tanzanian MoH, WHO and UN health systems and policies
• Knowledge of health strengthening methods and best practices
• Knowledge of principles and current approaches to monitoring and evaluation in relief and development programs
• Knowledge of HIS/HMIS and ERP databases
• Knowledge of risk and security management principles and best practices

SKILLS

• Skilled in project cycle management
• Effective leadership and people management skills, including developing, coaching and managing high performing teams
• Skilled in building coalitions, negotiating and resolving conflicts effectively while preserving important relationships with partners and funders
• Skilled in developing multiple solutions and able to take a swift decision, including in a high risk situation
• Skilled in using HIS, HMIS and ERP database systems
• Skilled in data analysis and writing reports
• Skilled at using Microsoft Word, Excel, PowerPoint and Outlook

ABILITIES

• Keen interest to mentor others
• Ability to travel to health facilities frequently and at times upon short notice
• Ability to be decisive in emergency situations and use sound judgment
• Ability to exercise considerable initiative to plan, organize and follow through to meet deadlines
• Committed to high ethical standards
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

Mode of application:

Eligible Applicants are required to complete and submit;

1. Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as “Job Title- Kibondo, Kigoma ” including 3 work related referees to recruitmenttz@medicalteams.org
2. Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
3. INDICATE CLEARLY IN THE SUBJECT LINE: Job Title You Apply like Monitoring & Evaluation Officer-Kigoma

Deadline: 31st March 2020