Org. Setting and Reporting

This position is located in the Office of the Registrar, Arusha branch of the International Residual Mechanism for Criminal Tribunals (Mechanism), Registry. Within delegated authority, under the supervision of the Programme Officer (Librarian), the incumbent will be responsible for supporting the work of the Library at the Arusha Branch.

Responsibilities

Within limits of delegated authority and depending on location, the Programme Assistant (Library) may be responsible for the following duties:-

• Assists in the coordination of programme/project planning and preparation work for the Library projects involving both branches (Arusha and The Hague) such as the IRMCT Bibliography, as well as
  collaborates on other initiatives with other stakeholders within the framework of exchanging information.
• Participates in the selection of new forthcoming printed legal materials of relevance to IRMCT library users to be purchased.
• Compiles, summarizes, and presents basic information/data on Library holdings; assists in ensuring completeness of UN print and electronic documents collection and performs digitization functions,
  including scanning, creating digital objects and posting to designated repositories.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to service requests, process and follow-up on related actions, e.g. registers unit’s incoming and outgoing records in its record keeping system, performs basic library circulations functions, conducts basic research and provides
  technical support and instruction to library patrons using electronic resources and reference tools.
• Compiles, summarizes and enters data on project, including collection maintenance according to the Library’s classification systems and specialized collection arrangements and assists in
  accessioning, disposition, description, and database updating activities as they relate to individual collections.
• Acts as the requisitioner for the procurement of library subscriptions and resources, including creating and updating transactions in Umoja Drafts routine responses to enquiries for approval of Librarian.
• Provides library tours and orientation to external visitors and keeps in touch with them to respond to the outcome of the visits.
• Provides general office assistance, including administrative support for the unit chief.
• Provides guidance/training to new/junior staff.
• Performs other duties as assigned.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
• Planning and Organizing – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent. Additional training in the field of library work or information management would be an asset.

Work Experience

Minimum of six (6) years of experience in the field of library work, archives, information management
or related, including at least 4 years of United Nations experience.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of the other official language is desired.