The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

The position holder will be responsible for financial management of Plan’s BMZ 18+ Project which covers component of child protection implemented at regional level across Ifakara region. S/he will be accountable and responsible to ensure effective internal control system, accurate accounting, and financial reporting in compliance with BMZ 18+ financial guidelines. S/he also facilitates the capacity building of the partners finance staff on compliance and to ensure timely advance settlement & payment.

Dimensions of the Role

Project cash and budget management

• Manage Project bank account and ensure all payments are reflected through the bank account. Project reports match with the project bank account transactions and monthly fund balance statement is available along side monthly bank reconciliation submitted to CO at the said deadlines.
• Oversee and manage project budget at regional level with close coordination with country finance team.
• Oversee compliance of Donor financial policy guidelines, policies and procedure of Government of Tanzania relating to all statutory requirements (PAYE, WHT, SDL, WCF, NSSF, HESLB) and any other income tax.
• Partnership Management & capacity building to implementing Partners. Management Partners’ contracts with regards to financial requirements from timely reporting, support in any audits if any. Review partner’s advance settlement documents, process for timely payment requests.
• Assist in Detail Implementation Plan revisions and cash flow revisions in close coordination with Thematic Head, Project Coordinator and Finance team.
• Prepare Weekly and monthly Project cash forecasts in a realistic manner
• Review  Cash Disbursement vouchers
• Review purchase requisitions and orders to ensure accuracy of charging of project costs.
• Monitor proper use of petty cash fund
• Review payment packages for budget availability and correct coding. 
• Monitor budget versus expenditure on monthly basis and issuing out the Variance analysis report with Finance comments to Programs 3 days after month end.
• Ensure timely processing and disbursement of payments to legitimate suppliers.
• Prepare work plan and budget in coordination with the Thematic Head & Project Coordinator and make sure that all expenditures are according to work plan and budget.
• Ensure that Project spending is in line with their agreement budget and inform Thematic Head & Project Coordinator of any expected deviation for timely action.

 

Financial reporting

• Prepare monthly/quarterly program/financial report in coordination with Finance Grants and Finance departments
• Manage general ledger accounting  and  entering of project expenditure into the system
• Reconcile Accounting software reports with Project Reports
• Monitor the advances register and Sub-Grantees advances
• Ensure Accountability in Preparation, review, consolidation and submission of correct and complete Project Financial reports on time.
• Assist to Conduct Project audit when needed
• On Monthly basis, review Project Outline SAP Report against Grant SAP Report, incase of any discrepancies, the same is worked on through passing relevant corrective journals.

 

Internal Financial Controls enhancement

• Ensure adherence to Donors financial controls, processes and procedures.
• Follow up finance-related audit actions
• Participate in Quarterly physical asset and inventory verifications
• Partners fully understand all Partnership contracts and financial obligations and adhere to their policies, those of Plan and generally as per Donor requirements.

Accountabilities

Dealing with Problems:

Complexity of problems handled and the degree of investigation, analysis, and creative thinking required for solving them.

 

• Working with the Project team and ensure Project results are achieved timely without compromising with quality
• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
• Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
• Operate in a high-pressure deadline-driven environment with professionalism

• Managing donor grants with strict reporting deadlines

 

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

 

• Program Unit & Country Office.

• Ifakara Program Unit Manager, Ifakara Finance Coordinator, CO Finance, Senior Grants Manager, BMZ 18+ Project Team, Germany National Office
• External & Internal Auditors where applicable
• Project Implementing Partners

• Functional networks within Plan

Technical expertise, skills and knowledge

Essential

• Bachelor degree in Accounting/Finance or related Business degree, CPA/ACCA qualification an added advantage
• At least 3-5 years’ of relevant working experience in the field of accounting and finance.
• In-depth knowledge and experience of the Finance and accounting   preferably in Non-profit making organisation, SAP experience will be an added advantage.

 

Desirable

• Analytical and problem solving skills
• Excellent communication skills appropriate to the audience
• Proficient Computer skills and use of relevant accounting packages
• Ability to work under harsh condition
• Ability to work under multidisciplinary and multicultural environment
• Good English language skills(oral /written )

 

Behaviours

• Hardworking with capacity to work independently with minimum supervision
• Honest, integrity, open and transparent personality.
• Team player
• Working towards achieving a team goal
• Be able to Respect all groups of people in the community and culturally sensitive
• Persuasive and able to work with different cultural settings
• Motivated, energetic and strives to develop and support others
• Result oriented
• Working for the best interest of the organisation and children
• Appreciate of child rights and gender

 

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

 

Physical Environment

• Working environment will include both typical office environment and field environment.
• The position requires regular field travels.

Level of contact with children

• Occasional interaction with Children.

Plan International Tanzania strives to ensure that children are kept safe in all the areas we operate. The organization further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people:

Additional Responsibilities:

Children & young people safeguarding Policy Responsibilities (mandatory for all staff)

• Adhere to the Children & young People safeguarding Policy, Code of Conduct and reporting any CYSP issues. 
• Responsible for the implementation of the  Safeguarding Children and young people  standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.