Purpose of the position

To provide high-quality support to PEPFAR Tanzania FBO initiative project team for the effective running of the office and activities/events. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities

• Create and update training/workshop calendars to ensure effective coordination
• Liaise with relevant project staff to prepare/arrange meetings/workshops/training venue, materials, and logistics.
• Support documentation of training/meetings/other program events and ensure reports/minutes are compiled, submitted and filed.
• Handle master list of all visitors/support staff coming to WV Mbeya Office.
• Coordinate and facilitate timely hotel reservations, ground transport and facilitate international/local flight bookings for staff/visitors based on their flight details.
• Handle incoming mails and draft routine correspondence in response to inquiries including providing guest with general country information through email, brochures, phone etc as per policy.
• Orient visitors on adult and child safeguarding policy standards and ensure signed forms are filed. Ensure security briefing is done to visitors.
• Collaborate with Senior Grants and Finance Officer in preparations of participants documents for payments during project activities.
• Support Senior Grants and Finance Officer on procurement issues and ensure steward use of the supplied items.
• Receive parcels and support proper distribution as per distribution lists

Other Competencies/Attributes:

• Must be a committed Christian, able to stand above denominational diversities.

• Perform other duties as required.

• Effective communication and interpersonal skills

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Minimum Qualification required: Bachelor degree in Community Development/Business Management and Administration or related fields.

• Experience: 2 yrs in related fields

• Preferred: At least 1-year of experience working with International NGOs

• Technical Skills & Abilities:

• Computer skills in Excel software, Microsoft Word, e-mails.

• Knowledge of Database management

• Good planning and organizational skills

• Ability to maintain effective working relationships with all levels of staff,

• Ability to communicate in both Kiswahili and English

• Ability to analyze data

Other Competencies/Attributes:

• Must be a committed Christian, able to stand above denominational diversities.

Perform other duties as required.

Working Environment / Conditions:

• Work environment: Office-based

• Travel: 5% Domestic travel is required.

On-call: 40%