Receptionist IntraHealth International Dar es Salaam, Tanzania
Job Type: Full-Time
Closing Date: 30th October 2023
Location: Dar es Salaam, Tanzania
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Why Choose IntraHealth

At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.

For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.

Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.

IntraHealth International Tanzania Office is implementing a five-year project (2016 -2021) named Tohara Plus Project for “Accelerating the Scale- up of Voluntary Medical Male Circumcision (VMMC) for HIV prevention for Maximum Public  Health Impact in the United Republic of Tanzania, under the President’s Emergency Plan for AIDS Relief (PEPFAR)”. This project is funded by PEPFAR through the Centers for Disease Control and Prevention (CDC).

IntraHealth International Tanzania office is soliciting applications from suitable candidate to fill in the Receptionist Position for IntraHealth Tohara Plus Project. The position will be based in Dar Es Salaam.

Join us and together we can make lasting changes in global health—for all of us 

SUMMARY OF ROLE

The Receptionist provides project support and administrative functions to the CDC funded Tanzania Tohara Plus project. The incumbent of this position will work under the overall supervision of the Administrative and Operations Officer.

 ESSENTIAL FUNCTIONS

  • Provide secretarial and administrative support for the Tanzania Tohara Plusproject
  • Receive visitors and channel them to the appropriate officer(s)
  • Receiving deliveries, couriers, incoming faxes and arranging distribution to recipients.
  • Monitor and maintain records for incoming/outgoing calls and faxes
  • Develop and maintain a proper filing and record management system
  • Develop and maintain an updated database of contacts with MOH, NACP, USG, Partner agencies, NGOs, CBOs and others related to project implementation
  • Assist with the preparation of workshops, conferences, and seminars related to the project
  • Provide appropriate support to missions, consultants, and project related visits
  • Manages office supplies and keeps update records of office stationery and other supplies.
  • In collaboration with Administrative and Operations Officer assist in maintaining an updated inventory of office assets and conduct physical inventory check yearly.
  • Maintaining the filling system in collaboration with the Administrative and Operations Officer.
  • In collaboration with Administrative and Operations Officer ensures all statutory deductions are submitted to the relevant authority timely.
  • Perform any other duties as may be assigned by the supervisor

EDUCATION/EXPERIENCE REQUIREMENTS

 Diploma or Advance Diploma in Business Administration or equivalent

  • At least 1 years’ experience in administrative, secretarial, receptionist or clerical support.
  • Demonstrated excellent personal integrity and confidentiality
  • Excellent interpersonal communication skills,
  • Demonstrated ability to work effectively in team based environment
  • Demonstrated ability in using Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook, etc)
  • Oral and written proficiency in English and Kiswahili required

Competence:

  • Effective Communication (Oral and Written)

Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors

  • Problem Solving

Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.

  • Interpersonal Relationships

Knowledge of and the ability to effectively interact within and across Divisions, Departments/Country Offices in a constructive and collaborative manner.

  • Managing Multiple Priorities

Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritization and time allocation.

Summary of Benefits:

IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package.  We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.

IntraHealth International is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment.  This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees. 

IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer