Records and Archives Officer

Job Summary

The Records and Archives Officer will be responsible for the effective management, organization, and preservation of records and archives for the duration of the contract. This role involves overseeing the entire records lifecycle with a focus on reviewing of existing records to validate retention period of documents, Content of files and Disposal of records identified to be due for destruction as well as creating a data base for all existing files to be retained and those to be destroyed.

Key Responsibilities

• Maintain the security, confidentiality, and integrity of all physical and electronic records in accordance with Bank Policies and statutory requirements.
• Retrieval of Records for digitisation
• Develop, implement and monitor recordkeeping systems/data bases, procedures and methods and recommend improvements on existing ones were necessary to facilitate efficient team/unit operations in line with Bank standards, policies and procedures.
• Assist with all other project related duties as directed by specialist delivery manager and any other assigned member of the HR team to the project.
• Scan the Records and create digital version.
• Destruction of physical records post digitisation
• Identification of missing records
• Creation of Index for retaining records.
• Store the digital records in secured shared folder

Internal:

• Head of HR
• Specialist Service Delivery Manager
• Resourcing specialist
• Supply Ptr, Workplace (NEW)

External:

• TopArchive Records Management

Skills and Experience

• Attention to Detail
• Communication
• Organizational Ability
• Ability to work well under pressure
• Problem Solving
• Records Management
• Administrative skills
• Analytical Skills

Qualifications

• Bachelors Degree in a related discipline
• 1- 5 years’ experience within record management space

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

What we offer

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.