ICAP at Columbia University is a Non-Governmental Organization affiliated with Columbia
University’s Mailman School of Public Health (MSPH) registered in Tanzania as MSPH Tanzania LLC since February 2005 (SO No. 12987). ICAP has been receiving funds to support HIV prevention and treatment programs in Tanzania from the US President’s Emergency Plan for AIDS Relief (PEPFAR) through the U.S. Centers for Disease Control and Prevention (CDC) since 2005.
In collaboration with the Ministry of Health, Community Development, Gender, Elderly and
Children (MoHCDGEC), ICAP has supported the government on health system strengthening, provided technical support especially on HIV prevention, care, and treatment, voluntary medical male circumcision services, and facilitated HIV prevention interventions in community settings.

From October 2016, ICAP has been receiving PEPFAR funding from CDC for a 5-year project delivering interventions as the community implementing partner. The project, known as FIKIA, provides community-based HIV prevention interventions including HIV testing to key and vulnerable populations (KVP). The goal of FIKIA is to accelerate, expand, and improve the quality of comprehensive community-based HIV prevention services to KVP in order to achieve 90-90-90 targets. FIKIA implementation spans a total of 50 districts across nine regions, including Kagera, Kigoma, Mwanza, Geita, Simiyu, Mara, Pwani, Tanga, and Dar es Salaam.

ICAP employs competent, dynamic individuals with strong technical knowledge and public health management skills in implementing the program objectives. ICAP is now seeking to fill the below positions:

Position Title: Senior HR and Administration Manager – Dar es Salaam (1 position)
(Tanzania Nationals Only)
Reports to: Director of Finance and Administration
Job Location: Dar es Salaam

Overall Job Function:
The HR and Administration Manager will offer overall support and direction in Human Resources and Administration function for ICAP Tanzania country operations. He/She will ensure the policies and standards are applied consistently in all the country offices. This role has a country focus and ensures compliance to ICAP procedures and guidelines within the country’s operations.
The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The position will work in close cooperation with the Director of Finance and Administration

Specific Responsibilities and Duties:
HR duties

• Provide leadership and oversee HR operations to ensure strategic initiatives are
  implemented with a strong emphasis on recruitment, development, and retention of high-quality staff.
• Develop and implement national HR strategies, plans & budgets that support program objectives, and ensure full implementation of defined HR standards & good practices.
• Conduct analysis and market research on salary and benefits trends. Provide HR guidance and recommendations to ensure the program remains competitive.
• Establish and oversee recruiting, hiring and orientation plans and procedures for ICAP employees.
• Establish and oversee internal HR policies, procedures, and programs. Ensure
  communication and compliance with all internal policies and procedures as well as external regulations and applicable labor laws.
• Manage administration of personnel benefits and compliance with tax laws, including employee terms & conditions of service, salaries & benefits, employment contracts, and leave records.
• Administer performance management processes to align employee performance with ICAP program goals and objectives and assist management in creating and retaining high-performance employees and teams.
• Facilitate employee communication, provide employee services and counseling, advise on disciplinary, grievance and conflict resolution procedures, and promote employee safety, welfare, wellness, and health.
• Manage and resolve employee relations issues (Industrial Relations) and assist
  management with conflict resolution to ensure that issues are identified and addressed promptly, appropriately and fairly.
• Collaborate with the Director of Finance and Administration on sensitive matters including litigation. Implement preventative measures and assist in reducing litigation by ensuring fair and equitable application of policies and practices.
• Interface and coordinate with managers and supervisors to enhance communication, education and ensure effective implementation of HR programs. Partner with the international human resources team to administer, communicate and promote ICAP programs and policies.
• Supervise HR staff members.
• Conduct regular field trips to project offices to monitor and review human resource and administrative procedures and assist project staff, where appropriate
• Manage the country learning and development plan, identify growth and development opportunities for high potential staff, and facilitate management & leadership development initiatives
• Ensure annual and mid-year performance reviews are conducted in a timely manner each year.

Administration and IT

• Developing and implementing operational guidelines for the office, including ensuring that office space is designed and kitted out in a way that is fit for purpose
• Manage asset control, assignment and movement; maintain an updated and accurate asset register and room lists, and ensure that all assets are properly labeled and whereabouts regularly verified
• Ensure effective office security, including liaison with security company and ensuring
  adherence to office security policies for all staff and visitors
• Ensure that all services are provided on a regular basis and provide good value; process and ensure that all office‐running related bills are paid on time
• Oversee overall office operations and ensure that all office equipment is operating and well‐maintained, including LAN and telephone systems
• Prepare and submit timely and accurate monthly Admin reports and dashboards (eg.
  insurance, keys, etc)
• Organize and supervise other office activities (recycling, renovations, event planning etc.), Keep abreast of all organizational changes and business developments.
• Manage IT staff by recruiting, training and coaching employees, communicating job
  expectations and appraising their performance, ensure the security of data, network access, and backup systems.

Desired Minimum Qualifications:

• 8+ years of progressive experience in HR Management with an international organization AND at least 5 years in a similar role.
• Bachelor’s degree in Human Resources; a Master’s degree in related field is preferred. MBA is a plus.
• Significant experience with NGOs in an international environment
• Proven leadership skills and a competence in people management.
• Demonstrated understanding and working knowledge/experience of Human Resources Management principles, concepts & processes.
• Extensive knowledge on local labor law.
• Excellent skills in handling and advising on complex people management issues.
• Experience in developing Human Resources strategies and policies, and driving
  implementation.
• Experience with managing large amounts of confidential employee information.

Application Instructions:

Qualified applicants should send their cover letter and CV by 08th June, 2018 via email to icapjobs-tanzania@columbia.edu, mentioning in the subject line the Position Title and Job
Location. Only shortlisted applicants will be contacted.

Please do NOT attach any certificates when submitting online. ICAP is an equal opportunity employer; women are encouraged to apply. We also encourage Tanzanians living and working abroad in the diaspora to apply.