This scope of work covers the need for assistance within the procurement department located in Mbeya, Tanzania.
Assistance will be in the form of a Senior to Mid-level Procurement Officer.
The objectives of this position will be to provide temporary support and augmentation of current procurement staff.
This position will support the procurement team with tasks as indicated in this scope of work.

Specific activities to be covered under the scope of work

The scope of the work for the task will include the following:

1. Receive and analyze purchase requests from user departments in Mbeya, Dar, and Regional offices to determine the appropriate method of procurement i.e. quotation, tender and RFP and forward them to senior management for approval.
2. Draft requests for proposal/quotes (RFP/RFQ)
3. Liaise with the technical team to establish technical specifications of items for supplies to be ordered and provide assistance to user departments, when required.
4. Sourcing quotes, tenders from potential and preferred vendors.
5. Issue addendum to quotations, tenders and proposals as required.
6. Develops and maintains market data relative to supplies and prices.
7. Writes memoranda of negotiations and prepares other required documentation.
8. Follow up with vendors and expedite where necessary to ensure timely delivery of requested goods/consignment.
9. Verification of the documents received from vendors for authenticity and accuracy before payment processing.
10. Prepare weekly reports and any other highlights as may be requested.
11. Tracks purchasing process until receiving reports are received and filed.
12. Perform other related duties and responsibilities as assigned by supervisor

Qualifications

1. A minimum of a Bachelor Degree or its equivalent from a recognized institute of higher learning in the field of Procurement and Supplies Management, Business Administration, Economics, or related field.
2. Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB) is preferred.
3. A minimum of five (5) to ten (10) years of working experience at a comparable level in a large organization or an NGO with significant experience in Procurement Management.
4. Fluent in both Swahili and English

Qualified persons with the required skills are invited to submit their applications accompanied by a detailed cover letter, curriculum vitae, three work-related referees.