Senior Officer - Procurement and Administration

Mwanga Hakika Bank Limited (MHB) is a fully fledged commercial bank 100% owned by local Tanzanians. We have an exciting opportunity for enthusiastic and committed individuals to join our dynamic and growing team in the following open vacancy.

Purpose of the Role

The candidate will support the finance department with procurement, cost control, and administrative tasks, ensuring cost-efficiency and timely asset maintenance across MHB. They will work closely with all departments, contributing to budget control efforts. The ideal candidate should have strong knowledge of procurement, cost management, and asset maintenance, with a proactive, detail-oriented approach in a fast-paced environment. Excellent organizational, financial, and communication skills are essential for managing procurement and asset maintenance while working across departments.

Summary of Key Duties and Responsibilities

Procurement & Cost Management

• Oversee and manage procurement processes, ensuring the acquisition of goods and services is in line with bank policies and budget constraints.
• Collaborate with department heads to identify cost-effective solutions and negotiate contracts with suppliers.
• Monitor and track expenditures, ensuring adherence to set budgets and cost-saving targets.
• Perform regular analysis of procurement data to identify opportunities for cost reduction and efficient purchasing.
• Ensure Value for Money in all procurements.

Asset & Vehicle Management

• Maintain a detailed inventory of bank assets, ensuring proper tracking, upkeep, and repair schedules for tools, property, and vehicles.
• Monitor the condition of vehicles and coordinate timely maintenance and repairs to optimize performance and minimize downtime.
• Implement cost-saving measures related to vehicle usage, fuel consumption, and maintenance.

Administrative Support

• Provide general administrative support to the finance department, including filing, scheduling, and document management.
• Prepare and maintain reports on procurement, cost control activities, and asset management.
• Ensure compliance with internal procedures and external regulatory requirements in procurement activities.
• Serve as a liaison between various departments to coordinate procurement needs and facilitate smooth operational processes.

Vendor & Supplier Management

• Build and maintain strong relationships with suppliers and vendors, ensuring competitive pricing and timely deliveries.
• Conduct regular assessments of supplier performance to ensure quality, service, and delivery standards are met.
• Coordinate the receipt and inspection of goods, ensuring they meet the required specifications and quality standards.

Budget Tracking & Reporting

• Assist in the development of departmental budgets related to procurement and maintenance.
• Track and report on budget variances, providing recommendations for corrective actions when necessary.
• Assist in the preparation of financial reports and cost control summaries for management review.

Health & Safety Compliance

• Ensure that all bank assets, tools, and vehicles comply with safety regulations and undergo regular safety checks.
• Ensure that maintenance activities do not interfere with day-to-day operations and are carried out efficiently.

Collaboration & Communication

• Work closely with cross-functional teams to understand departmental needs and help facilitate the procurement of materials and services.
• Assist in resolving any procurement-related disputes or challenges promptly and professionally.

Qualifications

A minimum of Bachelors Degree in Business Administration, Procurement, Finance, or a related field. Proven experience in managing budgets and procurement processes.

Knowledge and Skills

• Excellent organizational skills with a keen eye for detail.
• Strong negotiation skills and the ability to build relationships with suppliers.
• Problem-solving abilities to address procurement and asset-related issues efficiently.
• Time management skills to balance multiple tasks and meet deadlines.
• Strong communication and interpersonal skills to interact with all levels of the organization and external vendors.
• Proactive approach to identifying cost-effective solutions and asset management strategies.

Interested candidates are requested to submit their applications to Mwanga Hakika Bank | Career Page (careers-page.com). The deadline for application is 10th March 2025. Only shortlisted candidates will be contacted.