Job Description

PCI is a non-profit organization with a mission to empower people to enhance health, end hunger and overcome hardship.  Our vision is that the most vulnerable people in the world will have the power to lift themselves out of poverty and will create vital, healthy lives for their families and communities now and in the future.  In Tanzania PCI has operated a number of programs in the education, health, agriculture and community development sectors. 

 PURPOSE OF THE POSITION: 

• To provide and guide on Store keeping procedures including but limited to receipt, storage, requisitions and issuing of supplies and materials.
• Responsible and in charge of Musoma Office Maintenance and general upkeep of the Store.
• The position is based in Musoma and Report to the Senior Administration Officer.

KEY AREAS OF RESPONSIBILITY:

• Maintains records, prepares reports, and composes correspondence relative to the store activities.
• Determines items and quantities of stock to be purchased and maintained in the store based on the various project’s needs.
• Establish standards and methods for packaging and storing supplies and materials and maintain catalogs of available stock items
• Supervise the unpacking of incoming goods and ensure proper wraps and packs for outgoing goods.
• Stocks materials according to a prescribed inventory system and develop a system where materials are issued as per approved procedures to ensure materials issued are as per requisitions received and delivery is made to authorized personnel.
• Ensure there is physical classification system to items of similar nature are stored in pre-designated locations for ease of access and optimization of time and efforts in material handling.
• Resolve discrepancies in requisitions, purchase orders, and delivery reports by contacting vendors or requesters.
• Familiar with description (specification, unit of quantity, application) of material in order to provide the right materials requisitioned.
• Design and implement and maintain a filing system that ensures Goods and supplies issued and other documents are preserved and easily retrieved.
• Coordinate and participate in special and scheduled stock counts as required to ensure there’s up to date report of stored inventory in the store.
• Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety/the safety of others is not jeopardized and a minimum level of product/service quality and environmental impact can be guaranteed.
• On-going communication with end user representative for delivery of materials.
• Daily/ on-going communication with Material planners in user departments for scheduling of issues.

REQUIRED QUALIFICATIONS:

• High School with Diploma or degree in procurement, supplies and or materials management.
• 1-2 years of experience working as a warehouse or store keeper.
• Knowledge of standard practices, procedures, storage, and requisitioning of supplies and materials.
• Ability to maintain records and prepare reports as required.
• Working experience in an NGO set up is preferred.

SKILLS:

• Time management
• English Language proficiency
• Health & Safety Systems awareness
• Knowledge of Policy & Procedure relating to NGO and store keeping
• Written Communication