INTERNAL/EXTERNAL VACANCY NOTICE ((KBO/VA/2019/019)

ORGANIZATIONAL CONTEXT 

The Telecoms Operators report directly to the Admin/Finance Officer and works collaboratively with the Security team, ICT associates and the transport unit. The positions will require working closely with Field Security especially during any security and/or other emergencies. The incumbent is therefore expected to demonstrate a high level of interpersonal skills, work environment security context and communications skills, especially live notes taking. S/he will be required to be conversant with the technical manuals and UNHCR instructions concerning telecom operations and security (reporting) procedures.

DUTIES AND RESPONSIBILITIES

• Distribute incoming messages, and other communication in accordance with established instructions;
• Ensure that all communications handed to him/her for transmission are properly prepared and authorized and promptly transmitted;
• Select the most efficient and economical means for the transmission of messages, taking into consideration the nature and priority of communications to be transmitted;
• Maintain a station log where all occurrences related to the operation of the telecommunication equipment are entered;
• Ensure that no unauthorized communications are exchanged on the network;
• Ensure that all the equipment placed under his/her responsibility is maintained in good working condition;
• Assist new staff members in the proper operation of telecommunication equipment;
• May perform secretarial functions, such as handling paper work on routine, matters, arranges appointment/meetings both internally and externally, screening telephone calls, types a wide variety of materials from drafts, printed text, using a word processor.
• May assist in making Travel arrangements.
• Monitor CCTV system
• Activate suitable response mechanism in case of any security and/or other emergency

MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

• Completed Secondary Education with a training or Certificate in radio/telecommunications.
• 2 years previous job experience
• 2 years’ experience relevant to the function
• English language is essential for the work of the post.
• Another UN language and good knowledge of the local language is an asset.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Sound knowledge and practice of Secretarial functions
• Good Communication skills
• Basic knowledge of UN Security Management System (UNSMS).