Title: Workshop Supervisor

Duration: 12 months (Fixed Term Contract) – Full time position (100%)

Direct Reports: Logistics Coordinator

Location: Mainly in Kibondo with frequent movements to all MSF Tanzania Projects

FOR NATIONAL STAFF ONLY

INTRODUCTION:

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters, and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Required Criteria:

Minimum Educational Qualification:

Essential driving license and formal training in mechanics

Experience:

At least 2-3 years’ experience in similar jobs

Languages:

Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)

Objectives of the position:

Supervising and monitoring the implementation of the daily mechanical servicing activities in the capital and project according to MSF standards, protocols, and procedures in order to ensure the efficient running of the workshop and the mission’s vehicles and motorized engines.

Main Responsibilities:

Supervising and monitoring on a day-to-day basis the implementation of the mechanical servicing activities in the mission ensuring compliance to MSF standards, protocols, and procedures. This includes the following tasks:
Ensuring the mechanical repairs and maintenance of the vehicles and motorized engines (generators, motor pumps, etc.). Supervising, organizing, and planning the schedule for the periodic servicing of all vehicles (corrective, predictive and preventive) and motorized engines both for the capital and field, in order to ensure optimal working conditions of the fleet and extend its longevity.
Following the Logbook and to ensure safe working conditions, supervising the services performed by the mechanics, assistant mechanics, drivers and or trainee agents and if necessary, performing the special and complex services referred to in the logbook deciding whether a vehicle requires an urgent or unscheduled intervention.
Managing, organizing, and identifying the spare parts, consumables and tools required by the fleet and his/her team, evaluating local providers suitability, and placing the corresponding order to ensure on time delivery, cost efficiency and quality. Monitoring incoming and outgoing deliveries of spare parts and consumables (fuels, lubricants, etc.) and informing the line manager of stock levels on a weekly basis, in order to ensure availability and rationale use as well as a continuous delivery service between the capital and field.
Supervising and leading the logistic team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work); drawing up working schedule; organising and leading team meetings
Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the drivers and mechanics in order to ensure both the sizing and the amount of knowledge required for the activity.
Providing monthly activity reports and implementing reporting practices and protocols in order to ensure that all vehicle documentation is in order and inspection reports are conveniently filled by the drivers.
Performing delegated tasks according to his her speciality and as specified in his/her job description.

CONTEXT SPECIFIC ACCOUNTABILITIES:

In charge of technical support to the project workshop mechanics to ensure smooth running of the mission fleet.

Ensure maintenance of over 15 vehicles in the mission
Ensure Maintenance of all mission vehicles both the project and the coordination
Inc charge of technical support to the mechanics and their assistants that they perform their duties in accordance with Job Description under their responsibilities.
Ensure mechanic orders are done in collaboration with the project LTLs in a timely manner and to minimize ruptures.
Give technical support on training of drivers, and technical evaluation of the project mechanics.
Ensure mechanic reporting tools are in use and the information is integrated into the field logistics monthly report.
Ensure that the workshop Asset inventories are reported in Track My Stuff

Core Competencies:

Results and Quality Orientation Level 2
Teamwork and Cooperation Level 2
Behavioural Flexibility Level 2
Commitment to MSF Principles Level 2
Stress Management Level3

APPLICATION INFORMATION

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Wednesday, March 13^th, 2024, at 4:00 PM. Please quote the job title on the email subject “WORKSHOP SUPERVISOR”.

Please send your application to the email address MSFCH-Tanzania-Recruitment@geneva.msf.org. The applications can also be sent to P.O.Box 83, Kibondo or submitted at MSF offices situated at Warioba RD, Mikocheni B, Plot 100, Daima Street House no 16 or To MSF Project Admin in Nduta Refugees Camp, Kibondo District.

Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances.

If you have any questions or requests, you can contact MSFCH-Tanzania-HrManager@geneva.msf.org

Only short-listed candidates will be contacted