Administrative Assistant

Job Purpose

The Kilombero Community Charitable Trust (KCCT) seeks a detail-oriented and highly motivated Administrative Assistant to join our team and ensure the smooth operation of our daily activities.

Specific Duties and Responsibilities

• Managing Correspondence: Handling incoming and outgoing emails, phone calls, and other communications, and responding to inquiries.
• Scheduling and Coordination: Organizing meetings, appointments, and travel arrangements for team members, and maintaining calendars to ensure smooth operations.
• Office Management: Overseeing office supplies, equipment, and facilities, including ordering supplies, coordinating repairs, and maintaining a clean and organized workspace.
• Data Entry and Record Keeping: Inputting, updating, and maintaining databases, spreadsheets, and filing systems to ensure accurate and accessible records.
• Compliance: Maintaining confidentiality, and adhering to company policies, procedures, and legal requirements.
• Time and Expense Management: Tracking employee hours, preparing timesheets, and processing expense reports to ensure accurate reimbursement.
• Miscellaneous Tasks: Performing various ad-hoc administrative tasks and projects as assigned by management to support the overall functioning of the office or organization

Job Qualification and Experience

• Diploma in Business Administration or equivalent.
• Proven experience in an administrative role, preferably in an office setting.
• Proficiency in office software applications, including Microsoft Office suite.
• Excellent problem-solving, organizational, and time management skills.
• Excellent written and verbal communication skills in English and Swahili.
• Ability to work independently with minimal supervision and as part of a team.

Terms Of Service

The successful candidate will be engaged on a Contract Basis. All interested candidates, who meet the above requirements, please apply for the position on or before 30th December 2024. Only shortlisted candidates will be contacted. Kilombero Community Charitable Trust is an equal-opportunity employer. Women and people with disability are highly encouraged to apply.