Administrator Officer (1 Post)

The position of Administrator Officer reports to the Project Manager and is based in Dar es Salaam.

Position Summary

Ifakara Health Institute (IHI) is seeking an Administrative Officer who will work under the guidance of the Malaria Atlas Project (MAP) East Africa (EA) Node’s Project manager; he/she will oversee day-to-day operations across project implementation, administration, coordination and logistics.

Duties and Responsibilities

Works closely with the PM in supporting, managing, implementing project activities, performing administrative functions and providing support to staff – may include office keep-up, appointments, ordering/follow up supplies, organize meetings, and documenting meeting minutes and other reports.
Working with PI/Co-PI and PM, support the processes on hiring and recruitment of project staff, providers or other services needed by the project.
Works closely with PI/Co-PI and PM in tracking progress of the deliverables and performance indicators, updating milestones, documenting lessons, identifying risks and recommending possible solutions.
Support the PM in monitoring staff office attendance, confirm leave applications prior to endorsement by the relevant authorities, coordinate annual project staff performance reviews and appraisal.
Demonstrate decision-making abilities in all aspects of performance.
Should keep updating and ensure on team compliance institutional regulations, safety regulations and contribute to resolving issues related to the project.
Interact courteously with other staff when answering questions or providing other information.
Support the finance team to ensure all project expenses and costs are managed effectively.
Performing any other duties as may be assigned by the project management team.

Qualification and Experience

Essential

Minimum Bachelor degree in relevant fields with at least 2 years’ experience working as an office administrator.
Collaborative knowledge and customer service oriented.
Ability to multitask, planning and prioritization and to conduct administrative tasks with minimal supervision.

Desirable

Knowledge of other languages including Swahili, French, Spanish, Portuguese.
Proficiency in French is preferred and considered an advantage for this position.

Skills and Competencies

Good written and verbal communication skills
Strong skills in decision-making, problem-solving and organizing

Remuneration

An attractive and competitive remuneration package will be offered to successful candidates as per IHI salary scales.

Equal Opportunity

IHI is an equal opportunity employer. We prohibit intentional biases or discrimination and harassment of any kind at the work place and during recruitment. All employment decisions are based solely on job requirements and individual qualifications, and our recruitment process is governed by the labour laws of Tanzania.

Mode of Application

All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.

The deadline for this application is 17:00 hrs on Friday 8 November 2024. All e-mail application subject lines should include: [Administrator Officer – MAP EA Node]. Only shortlisted applicants will be contacted for interview.

Human Resources Manager

IFAKARA HEALTH INSTITUTE

Plot 463 Mikocheni

P.O. Box 78,373

Dar es Salaam, Tanzania

Email: recruitment@ihi.or.tz