Administration Officer

Job Purpose

Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative activities.

Main Responsibilities

Managerial Responsibilities:

• Supervise work of office support persons

Functional Responsibilities:

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Resolves administrative problems by coordinating the preparation of reports, analysing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative activities; expediting work results.
• Contributes to team effort by accomplishing related results as needed.
• Translation of various documents as required.
• Handling and dealing with work permits, residence permits, visas, business licences and other compliance processes and documents.
• Arranging and coordinating travelling, transportation and accommodation for employees and company visitors.
• Carry out receptionist tasks at the head office, guiding visitors.
• Any other assigned duties by the supervisor

Minimum Requirements

Academic and Professional Qualifications:

Diploma in Business Administration, Human Resources, Management or equivalent qualification

Experience:

1-year relevant working experience in a reputable organization

Working Relationships

Internal Customers:

• Administration Team Leader
• Office Support
• All Staff

External Customers:

• External Vendors

Competencies

Technical:

N/A

Functional:

• Strong communication skills
• Organization skills
• Interpersonal skills
• Time Management
• Computer literacy and office suite knowledge
• Excellent Team Player

Behavioral:

• Stress tolerance
• Flexibility and adaptability
• Accountability and Transparency