Summary of the Role

Reporting to the Director of Teaching and Learning, the Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the department.

Preferred Qualifications and Experience

(a) Experience: 5+ years’ experience in administration;

(b) Must have an advanced diploma in administration;

Professional Competencies:

(a) Language Skills: Ability to communicate fluently verbally and in writing in English. Ability to

respond to common inquiries or complaints from students, parents, staff or members of the

community. Ability to read and interpret documents such as handbooks, manual and procedure

manuals.

(b) Computer Skills: Proficiency in the use of database software, internet software, e-mail, and word processing software. Ability to proficiently use the following programs strongly preferred: Google and Adobe Acrobat. Ability to type accurately and proficiently.

(d) Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents,

members of the community and others including vendors, law enforcement and other agencies.

Ability to exercise good judgment and work in an environment with constant interruptions.

Personal Attributes:

(a) Collaborative team player, empathetic listener
(b) Integrity and confidentiality
(c) Strategic thinker, able to convert vision into action
(d) Internationally minded, emotional intelligence
(e) Intercultural awareness, creative, persuasive
(f) Flexible and capable of managing growth and instilling high standards
(g) Adept in multilingual settings, spirited, pioneering, professional and nurturing

Responsibilities

The primary responsibilities for Administrative Assistant for Teaching and Learning will be:
(a) Curriculum and instruction:

Prepare curriculum resources such as curriculum and resources maps, standards/benchmarks for teachers
Research other schools’ curricula for comparative purposes
Update curriculum files and all related documents pertaining to curriculum
Create charts/documents as needed
Make international orders for Office of Teaching and Learning
Support with school-wide CIS/MSA/CESS/IB accreditation process
Use IBIS website
- Register students for the IB DP / MYP
- Upload IB assignments to IB e-coursework
- Gather and distribute examination resources
- Assist with IB results issues

(b) Professional Development

Support preparation of presentations to the faculty for Professional Development
Arrange for facilities set-up for professional development workshops
Special events (i.e. AISA PLIs Weekend Workshops or conferences)
- Arrange for setting up venue with equipment, desks, supplies, banners and food/beverage for professional development workshops
- Arrange hotels, transportation, and food for the workshop consultants
- Collect all receipts for consultants and prepare payment requests
- Prepare certificates for all participants
- Prepare workshop budget with the DoTL’s assistance
Manage Professional Development requests for foreign faculty
- Register participants for ASIA PLIs & IB events
- Process payment for registration invoices
Track personal Professional Development of foreign faculty
- Prepare documentation for recertification as request

(c) External Testing:

Manage school-wide assessments (i.e. MAP)
- Create CSV files for MAP
- Assist Test Coordinator as needed
- Prepare Student Results for distribution. (Grades 3-10)
- Proctor as needed
Data collection
- Download MAP data to Google Drive

(d) Special projects:

Perform other duties as needed by PYP/MYP/DP Coordinators or Director of Teaching and Learning
Perform any other duties as designated by the Director of Teaching and Learning
Particulars of the Search

How to Apply

Prospective applicants should be based in Tanzania and need to formally apply. Applicants should submit a letter (in English) describing her/his fit and interest in the position along with an up-to-date curriculum vitae which includes the names, addresses and contact details of three (3) referees.
Applications and inquiries should be directed to staffrecruitment@istafrica.com before the close of business on Friday, 16 March 2019.

Internationa School of Tanganyika(IST) Website