Organization Overview
The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.
Job Summary
Abt Associates seeks a qualified Senior Administrative Officer to support the Tanzania PS3 Plus project.
Key Roles and Responsibilities
- Answer incoming telephone calls, and take detailed messages, including the complete name of the caller and the telephone numbers for returning the calls. Ensure that PS3+ staff receive their messages promptly.
- Greet all project visitors, request them to sign in (name, time, and who they are visiting), contact the PS3+ project staff member with whom they are meeting. Do not permit any visitors to move unaccompanied around the offices.
- Compose, distribute and file routine external and internal PS3+ correspondence (including MOHSW, USAID, home office) when needed.
- Develop and maintain a comprehensive project phonebooks, both in hardcopy and electronically, with contact information for all frequent business partners in Tanzania and elsewhere. Respond to PS3+ staff requests for contact information.
- Assist in hotel reservations and/or obtaining travel confirmation for consultants, as requested.
- Perform photocopying.
- Carry out or make arrangements for office maintenance tasks and repairs.
- Assist to supervise the performance of the Security Guard(s), in light of PS3+ security procedures.
- Assist in the preparation and collating of materials for meetings, conferences, and workshops.
- Maintain the daily staff attendance log and make sure that staff sign in and out, indicating where they are going
- Assist project staff with basic word-processing, computer graphs, and other tasks, as needed.
Preferred Skills / Prerequisites
- At least 2-4 years of experience in office administration, project asisstance, and other related work.
- Willing to take initiative and work as a team member on multiple teams.
- Time management skills and ability to work under pressure.
- Excellent interpersonal communication skills.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
Minimum Qualifications
- Bachelor’s degree or a high school diploma (based on level) and 2-4 years of experience OR the equivalent combination of education and experience.
Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.
Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.
As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm's values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.
