Budget & Finance Assistant
World Health Organization(WHO)
Arusha, Tanzania
Full-Time
11th October 2023
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings.
OBJECTIVES OF THE PROGRAMME
Country Management Support Units (CSUs) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.DESCRIPTION OF DUTIES
Support financial management through; Maintenance of financial records and financial transactions and ensure e-Imprestrecords are up-to-date and fully balanced; Processing of VAT and other receivable due to the Organization to ensure that are promptly recovered e.g. Staff telephone bills; Processing of suppliers' invoices and monitors all requests for payments, ensuring that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and are in accordance with the delegation of authority, before making any payments. Liaison with GSC for all payments that are due to suppliers; Reconciliation of bank accounts; response to inquiries; provision of advice and guidance to clients in the Country Office and performing closely related tasks.Verification of financial transactions and returns e.g. DFCs, DIs, and Travel Claims to the WHO country office for accuracy and compliance with the financial rules and regulations, manual and operating procedures of the organization; Perform other duties assigned by the supervisor.REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical training or commercial education with a specialization in accounting, budgeting or finance.Desirable: A diploma or higher education in accounting or finance will be an advantage.
Experience
Essential: At least 5 years of experience in finance, Budgeting, and/or accounting activities. and preferably with several years' experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulations, procedures, and practices as related to the work.Desirable: Experience in other areas such as Administration, Program Management, Travel, and Procurement would be an asset. Experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulations, procedures, and practices as related to the work.
Skills
Ability to plan, organize, coordinate, and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.WHO Competencies
TeamworkRespecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment
Use of Language Skills
Essential: Expert knowledge of English.Desirable: Expert knowledge of Swahili.
