Communications Assistant (Internship position)

About TAHA

TAHA is an apex private sector member-based organization mandated to develop and promote horticulture (flowers, fruits, vegetables, spices, herbs and horticultural seeds) in Tanzania. TAHA’s goal is to improve the growth and competitiveness of the horticultural industry in the country for social and economic gains. TAHA is a unified voicing platform for Tanzania horticulture, representing farmers at all levels, processors, exporters and service providers in the horticultural industry in Tanzania.

Project Background

TAHA is currently implementing a 5-year USAID funded project called “Tuhifadhi Chakula”. The purpose of the Project is to reduce food loss and waste and resultant climate effects for improved food security and livelihoods. The project focuses on reducing food loss and food waste by addressing post-harvest handling issues within key value chains with major contribution to Tanzania food security basket. The project will implement interventions around four (4) main thematic areas: improve food handling, storage and value addition at producer and commercial levels; facilitate market access to ensure agricultural goods reach consumers; inform and promote policy and regulatory frameworks that reduce food loss and waste; and strengthen local organizations’ capacity to lead on post-harvest management.

Job Overview

The Communications Assistant is responsible for supporting the Communications Department in all tasks related to internal and external communication. This role is designed to provide practical work experience and the opportunity to contribute to the organization’s communication strategy.

Scope of Work

• Provide administrative assistance to project staff, including scheduling meetings, arranging travel, preparing documents, and managing communication.
• Act as a central point of contact for administrative queries and requests from project team members and external stakeholders.
• Assist in maintaining project calendars, deadlines, and reminders to ensure timely completion of tasks.
• Organize and maintain project-related documents, files, and records, both in physical and electronic formats.
• Ensure the proper version control of documents and facilitate their accessibility for team members.
• Coordinate logistical arrangements for project events, meetings, workshops, and conferences, including venue booking, catering, and equipment setup.
• Assist in the planning and execution of project-related travel arrangements for team members and stakeholders.
• Draft, review, and edit project-related communications, emails, and official correspondence.
• Maintain open channels of communication within the project team, ensuring that relevant information is shared effectively.
• Collaborate with the finance team to track project-related expenses and assist in budget monitoring.
• Manage procurement requests for administrative supplies and services in alignment with project guidelines.
• Maintain accurate records of project-related administrative activities, expenditures, and progress.
• Establish and maintain positive relationships with internal and external stakeholders, including partners, vendors, and service providers.
• Facilitate communication between project staff and stakeholders to ensure smooth coordination.

Qualifications and Skills

Degree Level: Bachelor’s degree in Communications, Journalism or related field or any other related field

Key Skills:

• Knowledge of Designing using applications like Adobe etc.
• Knowledge in photography/videography.
• Writing for and efficient use of social media.
• Experience in writing for horticulture is an added advantage.

Application Procedure

Interested and qualified individuals should send their applications enclosing detailed:

• Application letter.
• Curriculum vitae (not exceeding 4 pages).
• Copies of qualification certificates.

The cover letter should be addressed to: Human Resources and Administration Manager, TAHA, P.O. Box 16520, ARUSHA.

Submission: All applications must be submitted via email to recruitment@taha.or.tz.

Subject Line: In the subject line of your email, clearly state the position you are applying for. For example: “APPLICATION FOR MONITORING, EVALUATION AND LEARNING SPECIALIST POSITION.”

Deadline: The deadline for submitting your application is Sunday, 29th December 2024. Applications received after this date will not be considered.

Adherence: Please carefully adhere to all instructions provided above. Failure to comply with these instructions may result in your application not being reviewed.

Remuneration

The successful candidate will be remunerated according to the TAHA salary scale, and in alignment with the candidate’s qualifications and professional experience. Other employment benefits will be as per the organization’s policy.